Org. Setting and Reporting

This position is in the Protocol Office of the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA). The incumbent reports to the Chief Protocol.

Responsibilities

Within delegated authority, the Associate Protocol Officer will carry out the following duties: • Providing protocol assistance to members of the core senior leadership team and the mission’s visitors of the same level as required, in line with their day-to-day programs • Arranging meetings between the Mission officials and the local authorities, as requested. • Ensuring implementation of the provisions relating to privileges and immunities Supporting the organization of MINUSCA’s ceremonies and events; Facilitating and coordinating with the Chief Protocol regarding all the mission’s administrative matters as they relate to host country’s obligations under the agreement with the United Nations. Coordinates logistical requirements to the ceremonies and protocol tasks as may be required. • Working in collaboration with other team members in terms of liaison between the Front Office and the host government counterpart; diplomatic community regarding appointments and meetings. • Maintaining communication with the State Protocol during official events and ceremonies attended by the members of the core senior leadership team and the mission’s visitors of the same level. • Assisting in the organization of trips of members of the core senior leadership team’s with regards to the arrangement of the VIP lounge at the airport, immigration formalities and visa. • Identifiying and visiting in advance venues of activities, meetings, locations to be visited and makesappropriate advance arrangements. • Taking active action to make seat arrangements for ceremonies/meetings/conferences hosted by the members of the core senior leadership team’s as required. • Maintaining and providing to those concerned an up-to-date mailing list and contact information pertaining to the composition of the host country’s Government and the Diplomatic Missions accredited to the host Country regional organizations, as well as UN agencies, Programmes and Funds. • Cooperating with Administration, incuding Transport, Aviation and MovCon Sections. • Familiarizing staff members with local laws when interacting with local authorities. • Helping the mission understand, and comply to local customs, values, and traffic rules. • Preparing Notes Verbales and letters to the diplomatic community and host government to be cleared by the Chief Protocol for onward transmission. • Coordinating with the local authorities, in providing assistance to the Medical Unit in case of medical emergency and • carrying out administrative tasks Performing other duties as assigned.

Competencies

Professionalism: Possesses knowledge of accepted norms, rules, and customs of international diplomatic protocol, including practices developed within the United Nations System or similar international organization. Knows administrative procedures and practices of international organization such as the United Nations. Demonstrates familiarity with the “United Nations Flag Code and Regulations”; “United Nations Order of Precedence”; and “General Information for the Permanent Missions to the United Nations”. Possess organizational, conceptual, analytical and evaluative skills to conduct independent research and analysis and ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others, and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develop clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions, as necessary. Uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in Law, Political Sciences, Public Relations, or other related fields is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of two (2) years of progressively responsible experience in a similar or related position, including the relevant protocol, external relations, or public information is required Experience in public industry and/or UN/International NGO is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.