Associate Safeguards Asset Management Officer(P2)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.
The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.
The Division of Technical and Scientific Services ensures the provision of state-of-the-art equipment and related expertise for the accomplishment of the Department of Safeguards activities. Within this mandate, the Division is responsible for procurement, testing, provision, inventory control, performance monitoring and maintenance of safeguards equipment and supplies required by SGO Divisions; management of equipment development and engineering activities to meet quality and safeguards requirements; development and provision of documentation, procedures, instrumentation methods and techniques; provision of specialized technical and scientific support to inspectors and inspection activities in the field and at headquarters; and, radiation contamination monitoring of returned equipment and timely write-off of obsolete or contaminated equipment. The Division also coordinates departmental health and safety activities.
Main Purpose
Under the supervision of the Performance and Asset Management Team Leader, the Associate Safeguards Asset Management Officer acts as a coordinator and a primary contact in issues related to Safeguards asset information management and inventory control. She/he provides instructions and guidance on equipment inventory and asset management matters to other staff, plans and coordinates the work of the SG Asset Management Office.
Role
The Associate Safeguards Asset Management Officer is: 1) a coordinator, organizing tasks and providing qualified guidance to the staff of SG Asset Management Office, 2) a resource contributing his/her expertise for implementing SG asset information management process, 3) a technical specialist on asset management and financial accounting, making recommendations for ensuring compliance of SG asset management with departmental processes and IPSAS requirements as implemented in the Agency’s Administrative Manual, 4) an analyst, monitoring, and reporting on safeguards assets information completeness and correctness.
Functions / Key Results Expected
As part of the Performance and Asset Management Team:
-Ensures the assets receipt, verification, retirement and adjustment of asset records are performed in compliance with the Agencys Administrative Manual, International Public Sector Accounting Standards and with applicable internal SG procedures and are correctly reflected in the Safeguards Asset register as well as in the IAEA asset register.
-Performs inventory reconciliation, retirement and impairment of assets, and contributes, for the Department of Safeguards, to the financial closure of the year.
-Assures the accuracy and completeness of the records in the SG asset registry; coordinates, performs, and reports results of the quality control on asset records aimed to ensure their correctness and completeness and rectifies any identified inaccuracies in a timely manner;
-Performs data retrieval and contribute to reports on SG assets inventory and financial status. Creates and validates dashboards for the ongoing monitoring of relevant Key Performance Indicators.
-Coordinates the preparation, submission and records keeping of the equipment loss reports and other communications to/from the Property Survey Board and the SG Department.
-Acts as a primary contact for auditors and SG staff in inquiries related to SG assets.
-Provides input and suggestions to document, streamline and enhance asset information management processes.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Commitment to continuous process improvement | Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement. |
| Partnership building | Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders. |
| Persuasion and influencing | Expresses ideas and suggestions in a clear manner and demonstrates the ability to successfully persuade and influence others. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Information Collection and Analysis | Proven ability to collect, elaborate and summarise information from vast databases and to extract data in a structured and reliable fashion. |
| Finance | International Public Sector Accounting Standards | Knowledge of the International Public Sector Accounting Standards implementation. |
| General Services | Inventory and Supply | Expertise in Asset Information Management, and good understanding of asset lifecycle management principles and best practices. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Reporting | Expertise in the creation and validation of dashboards/ queries for monitoring and reporting on established KPIs. |
| Safeguards | Safeguards System, Basic | Understanding of the IAEA Safeguards mission and its implementation. |
Qualifications, Experience and Language skills
- A first level university degree in business, finance, industrial engineering or other related subject. Certification of completion of asset management formal training is an asset.
- Minimum of two years of experience in asset information management, preferably related to complex and specialized technical equipment.
- Experience in preparing analytical reports, with the ability to respond rapidly and accurately to new information requirements.
- Good communication and presentation skills, including preparation and delivery of concise presentations.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24030*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
