Associate Manager, Subaward
Based in Antananarivo, Madagascar
Less than 10% international travel
Work From Almost Anywhere Status = Not Applicable
Reports to Senior Manager, Subawards, Global Operations, Africa
Position contingent on funding

Who we are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Join us!

The Global Operations Africa Program Management Team (PMT) is a team of about 25 professional staff dispersed in the US and Africa. We leverage the power of the network to establish operational and technical excellence in and beyond market to achieve positive and scaled consumer powered primary health care outcomes. Our key pillars include building and supporting a strong network of professionals, building depth in decision making power and authority, streamlining processes and systems, catalyzing with Technology, and maintaining a healthy work-life balance.

PSI Madagascar has been operating in Madagascar since 1998, implementing health interventions from a variety of different donors including USAID, the Global Fund and AFD, reaching Malagasy people nationwide.

PSI seeks an Associate Manager, Subaward that will support management of PSI’s contractual relationships with subawardees primarily under a portfolio of two large Global Fund programs – with a total value exceeding $100 million from January 2024 to December 2026 and working to address HIV, Tuberculosis and Malaria. Participate in the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in the PSI Madagascar country office. Work closely with colleagues in Global Operations and other PSI country offices and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

Your contributions

• Provide financial oversight over subawards, including initiating and tracking payments, tracking burn rates against subaward terms, ensuring expenditures are incorporated into prime award financial reports, and validating spend aligns with subawardee programmatic deliverables. 25% of Time
• Conduct or collaborate with in-country subaward teams to conduct regular site visits to review financial documents. Follow up on audit issues and documents resolutions. 25% of Time
• Assist in the development and negotiation of subagreements, including cost-reimbursable subagreements, fixed amount agreements, master subagreements, pre-award letters of authorization as well as amendments to these sub agreements, in accordance with PSI policy. Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department. 20% of Time
• Track sub-awardee performance across all compliance areas. Collect and file essential sub-award documentation; ensuring compliance with the Patriot Act and Transparency Act and other such requirements. 20% of Time
• Support the Senior Subaward Manager, as needed, to provide training on PSI’s subaward management tools, templates, methods, and processes developed by PSI’s Grants and Contracts Department. 10% of Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for?

• Bachelor’s Degree (or international equivalent) in a related field
• Master’s Degree (or international equivalent) in a related field preferred
• At least 3 years of experience working in grant management, subaward management, or a related field. An equivalent combination of related education and experience may be substituted.
• Strong financial management, data analysis, and excel skills.
• Demonstrated knowledge of various donor rules and regulations (e.g., USG, Global Fund, DfID, private foundations).
• Extremely organized and detail oriented.
• Effective verbal and written communicator.
• Proficiency in French at the professional working level, including reading, writing, and speaking, and proficiency in English is an added advantage.

The candidate we hire will embody PSI’s corporate values:

Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. Must be authorized to work in Madagascar. N.B. PSI will not consider work visa sponsorship for this position.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: [email protected] or call (202)785-0072. #LI-MS1 #LI-onsite