The EIB, the European Union’s bank is seeking to recruit for its Finance Directorate (FI), Planning and Settlement of Operations Department (PRO), Loan Administration & Reflows Division (LAR), Reflows and Partnerships Administration Unit (RPA) at its headquarters in Luxembourg, an (Associate) Transaction Processing and Management Officer.

This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.

Panel interviews are anticipated for August 2023.

Purpose

As (Associate) Transaction Processing and Management Officer you will manage the Bank’s loan repayments process and ensuring, as well as review and validate disbursement settlement instructions as required by the Bank.

Operating Network

As an (Associate) Transaction Processing and Management Officer you work in a team of 9 colleagues and report to the Head of Unit. You will autonomously execute key processes of various complexities, ensuring the overall quality of the Unit’s output and compliance with risk management policy and back-office management policies and processes. The Unit manages a variety of loan processing/servicing transactions with a particular focus on incoming loan payment allocations, late payment penalties calculations and monitoring of subsidies of third-party mandates.

Accountabilities

• Propose solutions/adaptations and corrective actions in response to queries on the processing of all types of transactions under the unit’s remit.
• Ensure the completeness and accuracy of data input into the systems, including input done by support staff.
• Actively contribute to the updating and maintenance of the necessary processes, procedures, control systems and working tools.
• Identify areas of improvement, propose adaptations, and independently follow up on respective developments.
• Deliver on ad hoc and longer-term projects/initiatives to ensure the realisation of the project within the set scope, time and budget.
• Reversal of allocated fund in the case of value date adjustments, erroneous allocations of funds, value date or bank.
• Sending of instructions to Operations Directorate (OPS) to ensure adequate allocation of funds inherent to third parties mandates, direct investments, or dividend payments.
• Performing the third-party payments and other AML-related controls Reconciliation via Accurate and reconciliation of outstanding amount on the Nostro account with FI/PROBOT.
• Dispatch of payment advices, and late payment reminders.
• Handle payment investigations and reconciliations.
• Execute subsidy calls upon disbursement, subsidy increases/decreases, refunds, and processing of subsidy contribution calls.
• Quarterly reporting on late payments penalties waived and other operation statistics reporting (in collaboration with Head of Unit).
• Actively share knowledge and help in the training and on boarding of new team members.

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in a business/finance or relevant field.
• Additional relevant postgraduate studies or professional qualifications would be considered as an advantage.
• Minimum 3 years of relevant professional experience within a financial institution, preferably either in the back office or middle office, in commercial lending or as a financial analyst or business analyst.
• Additional experience in compliance/regulatory related tasks within a financial institution, particularly in relation to payments within the context of AML/CFT would be an advantage.
• Sound knowledge of payments and exposure to SWIFT messaging system, especially MT 1xx, 2xx and 9xx series is required.
• Experience in processing transactions, preferably with a focus on lending.
• Excellent numerical skills.
• Proficiency in MS Office (particularly Excel).
• Experience with projects, either as business analyst or project manager will be considered as an advantage.
• Knowledge of other reporting applications or statistical analysis experience will be considered as an advantage.
• Knowledge of the Bank’s lending products offering will be considered as an advantage.
• Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 13^th July 2023

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