Org. Setting and Reporting

The United Nations Joint Staff Pension Fund-Pension Administration (UNJSPF-PA) comprises about 250 staff from diverse countries and cultures, based across four prominent duty stations (New York, Geneva, Bangkok, and Nairobi). We are a career employer offering unique opportunities for growth within the United Nations system. We offer staff competitive benefits, including up to six weeks of annual leave per year, a defined benefit pension plan (not subject to variation of capital markets), parental leave, a comprehensive insurance plan, and flexible working arrangements (up to three days of work from home per week subject to operational requirements). Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-of-the-art facility (the One Dag Hammarskjöld building). Visit www.unjspf.org for more details.

This position is based in New York and is located in the Operations, Coordination and Liaison Unit (OCLU) of the Operations Support Section (OSS), within the Operations Service of the Pension Administration, United Nations Joint Staff Pension Fund.

OCLU ensures the liaison between the Fund and the member organizations at the operational level, provides regular training to member organizations’ pension focal points and Staff Pension Committee Secretaries (SPCs) on the Fund’s processes. OCLU administers the participation process as it relates to electronic data exchanges between the Fund and its member organizations, including human resources interfaces, data quality assurance, interaction with
the employing offices on missing separation documentation, management, and follow-up of the non-actionable and human resources data feed workflows.

The incumbent reports to the Chief of Operations, Coordination and Liaison Unit under the overall guidance of the Chief of the Operations Support Section.

Responsibilities

Within limits of delegated authority, the Benefits Assistant is responsible for the following duties:

• Provides assistance in support of planning, implementation activities/processes and preparation of operations support activities for a large and highly complex programme of work of the Operations, Coordination and Liaison Unit (OCLU) to ensure a smooth and rapid processing of pension benefits.

• Serves as the focal point for coordination, monitoring and expedition of OCLU project implementation activities, involving extensive liaison with internal organizational units and member organizations to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow up on administrative actions, analyse data related to projects and resolve issues related to project implementation

• Collaborates with operations managers and provides assistance on establishing standard operating procedures for the separation process, with guidelines to be followed by all member organizations for the submission of separation documents

• Participates in the training activities related to the OSS work, including the preparation of training material, and compilation of relevant information

• Audits administrative actions and analyses data entry for completeness, accuracy, consistency and applies the necessary quality control checks relating to Fund participation taken in the context of development/enhancement of human resources and financial interfaces with member organizations which includes automation of the information
exchange between the Fund and the member organizations and updating of workflow status in the Integrated Pension Administration System

• Researches, compiles, analyses, summarizes, and presents data on specific enhancements to the current human resources as well as future financial interfaces such as validation of data and automatic voiding of redundant workflows.

• Establishes automated follow-up measures through the business intelligence tool of the Fund and assists in maintaining reports to the Staff Pension Committee Secretaries aimed at following up on missing documents and pending cases to speed up their processing and to reduce the number of workflows that are waiting for receipt of documents.

• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.

• Provides guidance and training to new/junior staff.

• Performs other duties as assigned.

Competencies

• Professionalism: Knowledge of the Regulations, Rules and Pension Adjustment System of the United Nations Joint Staff Pension Fund or that of a similar international organization. Demonstrated knowledge and understanding of pension and staff benefits administration. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client

Education

High school diploma or equivalent.

Work Experience

A minimum of seven years of progressively responsible experience in programme or project support, administration, or a related area is required.

Experience in collecting and compiling complex statistical data using an ERP system and business intelligence tools is desirable.

Experience in analysing and presenting data using MS Excel and MS Office is desirable.

Experience within a post-employment benefit scheme is desirable.

Experience within the United Nations common system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another official language of the United Nations is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Please note that this is a temporary job opening, open to internal as well as external candidates. This position is available only for six months with possibility of extension, which is subject to extension of the mandate and/or the availability of the funds. The selected candidate is expected to start as soon as possible.

The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly.

The Pension Fund pays benefits in 17 currencies to about 80,000 beneficiaries who reside in more than 190 countries, and services more than 130,000 participants who work in the 25 member organizations of the Pension Fund.

The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the United Nations Secretariat.

Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.