Budget Analyst
Athens, Greece
JOB DETAIL
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context
Under the overall supervision of the National Budget Officer and the direct supervision of the Senior Budget Associate (Supervisor) the successful candidate will be responsible and accountable for supporting budget analysis and reporting for the Country Office (CO) in Greece.
- Assist with data analysis on Programme implementation and indicators in order to facilitate the preparation of progress and final donor reports.
- Assist with the preparation of periodic and activity-specific reports for donors, the mission, regional office or headquarters, as may be required.
- Prepare draft charts, statistics and relevant information for reporting purposes.
- Liaise with Programme staff to ensure close monitoring of project development to achieve programme’s compliance with donor’s Grant Agreements and with respective project documents.
- Assist the Programme coordinators in carrying out all the visibility actions within the framework of the projects.
- Maintain a central filing system (soft and hard copies), including project, grantees databases, contracts and any other relevant information for the projects. The information has to be filed in an orderly and easily tracking manner, ensuring integrity of the documentation and appropriate backups.
- Ensure appropriate documentation of projects for accountability and future donor inspection and/or internal/external audits.
- Carry out all the necessary actions to update the Monitoring and Information System (MIS) with the data and documents of the Action it implements and in particular the data and documents of planning and implementation, of financial management, of monitoring of the financial object and indicators, verifications, audits, evaluation of activities and in general the audit trail of the Action.
- Regularly update and maintain the databases with financial, contractual and audit/verification data for follow-up, tracking and risk assessment purposes; Timely alert supervisors whenever needed; Prepare statistics on audit findings and recommendations including implementation timeframe and follow up, as applicable.
- Perform such other duties as may be assigned.
Education
- Bachelor’s degree in Business Administration, Economics, Statistics or a related field from an accredited academic institution with two years of relevant professional experience.
- Master’s degree in above fields is an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Minimum one year of proven experience with audit activities is an advantage;
- Experience with EU funding instruments and contractual aspects, financial management and reporting;
- Knowledge/experience of Monitoring Information System (M.I.S.) for projects co-financed under the National Strategic Reference Framework (NSRF) and the Community Support Framework (CSF);
- Experience using ORACLE highly desirable;
- Excellent knowledge in preparation of statistical charts, tables and reports;
- Experience in liaising with governmental and diplomatic authorities and stakeholders, working in international organizations, non-government or government institutions/organization.
Skills
- Ability to review a variety of data, identify and adjust data discrepancies;
- Strong interpersonal and communication skills in a multi-cultural setting; ability to communicate in English including the ability to identify and express key messages clearly;
- Demonstrated ability to draft and prepare clear and concise formal correspondence and project reports;
- Knowledge of Microsoft Office environment and office software packages, as well as spreadsheet and database packages, experience in handling of web-based management systems;
- Strong work ethics and commitment to humanitarian principles.
Languages
- Fluency in English and Greek (written and oral) is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
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