Budget Monitoring and Reporting Assistant [DTM REMAP] VN 140/2023
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the overall guidance of the Director of the Global Data Institute (GDI), functional supervision of the Senior Regional Project Manager [DTM REMAP] based in Berlin, Germany and administrative supervision of the National Finance and Administrative Officer based at the Manila Administrative Centre (MAC), and in close coordination with RMU unit at GDI and IOM Germany, the candidate will be responsible for coordinating the resources management functions, including monitoring, budgeting and reporting of the DTM REMAP project and supporting the IOM Country Offices under the project.
1. Assist in coordinating and monitoring the financial management activities of the DTM REMAP project including the oversight of financial expenditure, accountability and projectization of staff; and participate in the financial analysis of project activities implemented by the project country offices as required.
2. Assist project country offices on matters related to EU compliance and IOM administrative issues and regulations with the view to increase their effectiveness and compliance.
3. Assist the Senior Regional Project Manager [DTM REMAP] tomonitor the administrative and financial management for all activities of the project.
4. Assist in monitoring budget control processes and the financial status of project’ activities and inform and update the Senior Regional Project Manager (DTM REMAP) accordingly. Assist in reviewing regular financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.
5. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.
6. Assists in drafting forecasts, interim and final financial reports to donors and support the preparation of supporting documents in coordination with the Senior Regional Project Manager [DTM REMAP], the project country offices and IOM’s Regional Office in Brussels.
7. Provide support to the Senior Regional Project Manager [DTM REMAP] throughout the project cycle to facilitate compliance with IOM’s policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.
8. Assist in closely coordinating with the relevant administrative, human resources, finance, and procurement logistics assistants of each project-country office to facilitate adequate oversight, compliance and harmonized reporting.
9. Maintain and monitor the e-filling of financial and administrative documentations relevant to project in the internal SharePoint.
10. Assist with internal and/or external auditing, if and when required.
11. Travel to project country offices when necessary to support project implementation.
12. Provide administrative and logistical support as needed.
13. Perform such other duties as may be assigned.
- University degree in Accounting, Business Administration, Commerce, Finance or a related field from an accredited academic institution, with four years of relevant professional experience in the field of accounting, finance, budgeting or management reporting; or
- Completed High school degree from an accredited academic institution, with six years of relevant professional experience;
- Preferably a Certified Public Accountant (CPA).
- Experience of EU compliance and rules, a strong advantage.
- Experience in audit, an advantage.
- Sound knowledge of SAP accounting systems, generally accepted accounting principles, and internal controls, an advantage;
- Computer literacy including proficiency in MS Office applications;
- Good analytical and problem-solving skill.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Proactively seeks responsibility in delivering towards the goals of the Organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable.
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
- Listens and seeks to understand without bias, and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
Interested applicants may send their applications to [email protected] no later than 11 Aug 2023. VN Number and Position Title (VN 140/2023 – Budget Monitoring and Reporting Assistant [DTM REMAP]) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
