Under the general supervision of the Chief, Communication and Public Information Office (CPIO), the direct supervision of the Head of the Office and the Head of the Public Outreach and Advocacy Unit, the UNV Budget Monitoring and Reporting Officer will contribute to the development and implementation of the overall SCPI communication strategy which includes, among others, promoting understanding and awareness of the mandate and activities of MINUSCA in stabilizing the Central African Republic, and supporting substantive sections in the Regional Office and government partners by undertaking the following tasks:

Summary of key functions:

• Preparation of SCPI Cost Plans and Budget Proposals;

• Ensuring appropriate financial management of SCPI’s resources;

• SCPI’s financial records are verified and reconciled with UMOJA reports; • Ensuring efficient SCPI procurement planning and management.

1. Budget

• Prepares annual SCPI cost plans and budget revisions as required;

• Coordinates budget planning, allocation, and monitoring for SCPI’s projects, materials and equipment according to the procedures and regulations in place;

• Assists the SCPI Units in effectively aligning their expenditures to the Section’s approved budget and expected accomplishments;

• Tracks regularly overall SCPI budget expenditure performance, including expenditure status against allotted budget per lines/items;

• Prepares periodic substantive and expenditure performance reports and any other inputs as required by the Mission;

• Provides regular updates to the Director of SCPI and the Chiefs of Section on SCPI’s overall budgetary and expenditure situation, on the progress of acquisition and procurement activities and escalates any issue that may affect negatively SCPI’s performance;

• Represents SCPI in MINUSCA’s Local Integrated Business Planning meeting and any other meeting pertaining to SCPI’s resources;

• Follow up on vendor payment in a timely manner and in accordance with applicable regulations and procedures;

• Ensures appropriate management of all SCPI budget related documents: Receive, classify, archive and track communications in connection with projects, equipment, materials and budget;

• Perform any other task related to finance and budget management assigned by the Director of SCPI.

2. Monitoring Acquisition and contracts implementation

• Coordinates forecast and planning of all SCPI Units’ acquisition requirements. Monitors the supply chain process to ensure that a continuous and timely supply of promotional materials, services, and equipment for SCPI’s operational priorities;

• Regularly reviews all shopping carts and Purchase orders and recommends remedial actions if and when necessary;

• Provides periodic updates on the progress of acquisition and procurement activities and escalates any issue that may negatively affect the implementation of SCPI’s activities;

• Coordinates the preparation of project contracts and procurement documents; monitors contracts implementation and keeps the Chiefs of section abreast of any approaching expiration dates; tracks timely preparation of contract performance reports.

3. Results/Expected Outputs

• Allocated SCPI budget is efficiently and timely spent in accordance with the annual allotment and RBB communication outputs;

• SCPI Budget and project-related documents are well managed, classified and archived regularly;

• Periodic reports on expenditure performance and contract performance are prepared and shared with SCPI’s Coordination;

• Vendors are paid in a timely manner in accordance with the regulations and applicable;

• Vendors’ evaluation reports are submitted in a timely manner;

• high quality procurement and project documents that comply with the UN regulations and set procedures are timely submitted;

• Quarterly SCPI’s RBB reports submitted in a timely manner;

• Regularly track the deadlines for contracts and advise concerned sections as appropriate;

• SCPI’s concerned staff are familiarized with and abide by the new Supply Chain and Budgeting tools and procedures.

4. Impact of Results

• The key impact is a smooth and better SCPI’s budget management and absorption capacity in accordance with the approved requirements and the UN Financial rules and regulations.