Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty station. The incumbent will report to the Chief Centralized Warehouses Unit or his/her designated official.

Responsibilities

The incumbent of the post is in charge of all warehousing operations within Juba UNMISS. Within delegated authority, the Centralized Warehousing Officer will be responsible for the following duties:

• Plans, administers, and manages the performance of the Logistic Base in Juba while incorporating Green Supply Chain Operations Reference (SCOR) model in all warehouse operations to reduce environmental impact, including:

a) Inbound operations: inbound delivery monitoring, receiving and inspection, batch management and transfer orders.

b) Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units, accordingly, coordinate with the Inventory Management team to ensure timely fulfilment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis.

c) Outbound operations: order fulfilment, picking, packing, task monitoring, order consolidation, loading, and management of Cargo Movement Request through MOVCON.

d) Manages and control the disposal of assets.

e) Develops and implements effective stock control systems, provides information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice to ensure technical units (TU’s) / Inventory Senior Users (ISU’s) maintain all stocks at levels necessary to meet customer requirements and demand.

f) Leverages Business Intelligence (BI) tools focused on demand and supply processes, generates data to improve overall mission supply chain operational responsiveness, agility, and reliability. Leads process re-engineering to streamline supply chain management functions and transition Centralized Warehousing into the center of excellence for a responsive supply chain management function.

g) Monitors space availability to allow for an optimal allocation of the goods while ensuring safety and security standards are upheld.

h) Acts as a focal point for Digital Asset tracking, liaisons with Supply Chain and cross pillar stakeholders from the project start to completion.

i) In coordination with Engineering unit, designs and configures warehouse premises.

• Carries out programmatic/administrative tasks for the unit under supervision, including the development and execution of subsidiary budgets and personnel needs for Receiving and Inspection (R&I), Property Disposal (PDU), Warehouse Operations, Administration, and Inventory teams.

• Prepares performance parameters and critical indicators, report on budget/programme performance, prepare inputs for Results-based budgeting, evaluates staff performance, interviews, and evaluates candidates. Oversees the resources and capacity management to ensure achieving the result-based budgeting expected accomplishments relevant to warehousing operations.

• Initiates actions leading to the implementation of the annual work plan, and monitors progress against this plan to ensure the organization attains its objectives as cost efficiently as possible; actively engages in management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility.

• Contributes to the development of plans and strategies pertaining to warehouse inventories; provides input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects / activities in support of service delivery objectives. • Translates policies and guidance into actionable plans, including developing required new and/or improved business processes and supporting standard operating procedures; spearheading organizational design, identifying skill gaps, initiating and advocating necessary staff development program to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the mission area of operation.

• Ensures compliance with policies related to conduct and discipline and an enabling working environment for non-discrimination and gender parity across all functions.

• Prepares Service Level Agreements (SLA) with technical units (former SAUs) and develops internal processes and control mechanisms to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management, and warehousing best practices to achieve process efficiencies and effectiveness in resources utilization.

• Provides business domain knowledge and technology project delivery expertise in the effective review and analysis of the re-engineering of supply chain management processes.

• Provides guidance too- and supervise staff.

• Performs other duties as required.

Competencies

Professionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices, and environmental standards. Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management area, including warehouse management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in supply chain management, logistics, business administration/management, project management, engineering, or related area. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible relevant experience in supply chain management, logistics support operations: logistics planning, warehouse management, inventory management, distribution, or related areas in a complex organizational environment, is required.

Experience in warehousing operations in the United Nations Common System or similar international organization or non-governmental organization is required.

Experience in the area of centralized warehousing is required.

Experience in Enterprise Resource Planning (ERP) systems is desirable.

Experience in Performance Management, data management, performance reporting using business intelligence tools for data analysis and visualization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for six (6) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.