Org. Setting and Reporting

This position is located in the Warehouse and Commodity Management Section of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty station. The Warehouse and Commodity Management Section comprises the Fuels, General Supply, Centralized Warehousing, Rations and Budget and Support Unit. The incumbent will report to the Chief, Supply Chain Management Service.

Responsibilities

Within delegated authority, the Chief of Section, Central Warehousing will be responsible for the following duties:

• Exercise authority in the planning, administration and performance management of the Warehouse and Commodity Management Section (WCMS)
• Oversee the operations of the Section, including: a) inbound operations (receiving, quality assurance, put away, support to codification), inventory and storage management (storage location management, support to replenishment planning and scheduling, transfer and issuance of material, visibility of inventory ownership, cycle counting and physical inventory, shelf life monitoring and inventory analysis) and outbound operations (picking, packing, task monitoring, order consolidation and loading; b) develop and implement effective stock control and audit systems to ensure that all stocks are maintained at the levels necessary to meet customer requirements and demand; c) leveraging business intelligence tools and knowledge discovery in demand and supply processes generated data with the aim of improving overall mission supply chain operational excellence, responsiveness and reliability.
• Lead process re-engineering to streamline material management functions and to transition WCMS into the centre of excellence for end-to-end anticipatory and responsive material management function.
• Carry out programmatic/administrative/management tasks necessary for the functioning of the units under supervision, including the development and implementation of the Section’s budget pertaining to finance and staffing requirements of the following Units: Fuel, General Supply, Centralized Warehousing, Rations and Budget and Support Units.
• Assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (e-Performance), interviews of candidates for job openings and evaluation of candidates.
• Prepare the annual work plan and monitor progress against this plan to ensure the Section attains its objectives as cost effectively and efficiently as possible.
• Develop plans and strategies pertaining to mission inventory and mission stock; collaborate and coordinate with technical service managers to forecast demand and gather inventory requirements for future planned projects/activities in support of service delivery objectives.
• Translate policies and guidance into actionable plans, including developing new and/or improved business processes and supporting standard operating procedures; spearheading organizational design, identifying skill gaps, initiating, and advocating necessary staff development program to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the UNMISS mission area of operation.
• Provide effective and timely oversight and coordination in the planning and management of the mission fuel and rations supply operations.
• Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, to ensure the highest standards of physical infrastructure, storage conditions and appropriate levels of security for the warehouse operations.
• Establish Service Level Agreement (SLA) with Technical Sections/units and develop internal processes and control mechanism to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management and warehousing best practices to achieving process efficiencies and effectiveness in resources utilization.
• Provide business domain knowledge and technology project delivery expertise in the effective review and analysis and re-engineering of supply chain management processes in support of International Public Accounting Standard (IPSAS) adoption, including real estate assets and implementation of the Enterprise Resource Planning (ERP) system.
• Oversee the Warehouse and Commodity Management Section contract performance to ensure compliance with contract terms, schedules, performance reporting and cost objectives.
• Perform other duties as required by the Chief Supply Chain Management Service.

Competencies

Professionalism: Proven in-depth knowledge in supply chain management (to include demand /supply planning, resource and capacity requirement management, asset management, budgeting, financial management and human resources management, etc.) of large, diverse and complex programmes and operations. Proven conceptual and strategic analytical skills. Demonstrated capacity for intellectual leadership and ability to analyze and evaluate critical matters pertaining to a broad spectrum of supply chain management, commodity management and logistics matters. Ability to conduct analysis and produce reports and papers on technical issues and to review and edit the work of others. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to apply discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in supply chain management, business administration/management, logistics, project management, law or a related area. A first-level university degree in combination with qualifying work experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Certification in PRINCE2 or other project management methodologies is desirable.

Certification in supply chain management such as Supply Chain Operations Reference – Professional (SCOR-P) is desirable.

Certification in SMART Training is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible and relevant experience in at least two areas of supply chain management or logistics operations is required: logistics planning, warehouse management, inventory management, provision of life support services, or other related areas relevant to warehousing in a complex supply chain environment.

At least four years of management experience is required.

Experience in planning, managing or supporting supply chains in complex, volatile, conflict or post-conflict settings is required.

Experience in managing centralized warehousing in an international environment is desirable.

Languages

French and English are the working languages of the UN Secretariat. For this post advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.