Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS), duty station Juba. The incumbent reports directly to the Chief, Warehouse and Commodity Management Section.

Responsibilities

The incumbent will be responsible for the planning, administration, organization and centralized management of warehouse operations.
Within delegated authority, the Chief of Unit, Centralized Warehousing will be responsible for the following duties:
– Exercise authority in the planning, administration and performance management of Centralized Warehousing, including:
a) Inbound operations: inbound delivery monitoring, receiving, batch management, transfer orders and putting away;
b) Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise Technical Sections/Inventory Senior Users, coordinate with the Inventory Management team to ensure timely fulfillment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf life monitoring and inventory analysis;
c) Outbound operations: order fulfillment, picking, packing, task monitoring, order consolidation and loading;
d) Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the Technical Sections/Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand;
e) Leverage business intelligence tools focused on demand and supply process-generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. Lead process reengineering to streamline supply chain management functions;
f) Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations;
g) Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met.
– Carry out programmatic/administrative tasks necessary for the functioning of the unit under supervision, including the development and execution of the Unit’s budget pertaining to the subsidiary budgets and personnel needs of the following Cells: Receiving and Inspection, Inventory Verification, One-Stop Shop, Stock Control, Property Disposal, Warehouse Operations and Administration.
– Assign and monitors performance parameters and critical indicators, reports on budget/programme performance, prepares inputs for results-based budgeting, evaluates staff performance, interviews candidates for job openings and evaluates candidates. Oversee the resources and capacity management to ensure achieving the result based budgeting expected accomplishments relevant to warehousing operations.
– Prepare annual work plan, and monitor progress against this plan to ensure the organization attains its objectives as cost effectively and efficiently as possible; Actively engage in management performance duties and ensure the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility.
– Develop plans and strategies pertaining to warehouse inventories; Provide input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; Collaborate and coordinate with technical units to forecast demand and gather inventory requirements for future planned projects/activities in support of service delivery objectives.
– Translate policies and guidance into actionable plans, including: developing required new and/or improved business processes and supporting standard operating procedures; Spearheading organizational design, identifying skill gaps, initiating and advocating necessary staff development program to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the mission area of operation.
– Establish Service Level Agreement (SLA) with technical sections and units and develop internal processes and control mechanism to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management and warehousing best practices to achieve process efficiencies and effectiveness in resources utilization.
– Provide business domain knowledge and technology project delivery expertise in the effective review and analysis of there-engineering of supply chain management processes in support of the implementation the Enterprise Resource Planning (ERP) system.
– Manage and coordinate the maintenance of the RFID implementation of item level tagging and container management in the Mission.
– Perform other duties as required.

Competencies

Professionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Ability to conduct analysis and produce reports and papers on technical issues and to review and edit the work of others. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to apply discretion and sound judgement in applying technical expertise to resolve complex and/or sensitive issues. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including warehouse management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in supply chain management, logistics, business administration/management, project management, or related area. A first level degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Certification in Supply Chain (SCOR-P, PRINCE2) is desirable.

Work Experience

A minimum of seven (7) years progressively responsible experience in at least two areas of supply chain management or logistics support operations: logistics planning, warehouse management, inventory management, distribution and movement, or related in a complex organization environment, is required.

At least three years of management experience in the area of centralized warehousing is required.

At least four years’ experience in managing supply chain operations in a complex, conflict or post conflict setting is desirable.

Experience in developing and implementing a Centralized Warehousing Standard Operating Procedure is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.