TITLE: Communication and Reporting Specialist

TEAM/PROGRAMME: ECW MYRP

LOCATION: Addis Ababa, MOE

GRADE: TBC

CONTRACT LENGTH: minimum 8 months with possible extension according to performance

Child Safeguarding:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Education Cannot Wait Multi-Year Resilience Program (ECW MYRP) Communication and Reporting Specialist will team up with the ECW MYRP Coordination Unit (PCU) based at the Ministry of Education. The role holder will work with a number of partners mainly with the Ministry of Education, target Regional Education Bureaus, Woreda Education Offices and schools; UNICEF, SCI, the Education Cluster, other local and international NGOs and UN agencies that will be involved in programmes related to Education in Emergencies. S/he will be accountable and report to the ECW MYRP Coordination Lead and will be responsible for leading on reporting and communications in relation to the Education Cannot Wait and the Multi-Year Resilience Programme (MYRP), including coordinating major programme events, leading their design and execution, holding media events, managing digital and social media presence, producing press releases, organizing major visits, compiling and documenting key communication messages and minutes to be shared with the ECW MYRP Steering Committee, grantees( UNICEF and SCI), Consortium Leads and Implementing Partners, the donor ( ECW) and other stakeholders accordingly as well as ensuring quality representation of the MYRP stakeholders. The Communications & Reporting Specialist will also frequently travel to field locations (mainly Amhara, Oromia and Somali Regions and target Woredas and Schools and beyond) to support programme events organized by Save the Children, UNICEF and/or the Ministry of Education and their field level programme partners accordingly. S/he will work very closely with the Humanitarian and Education in Emergency teams, the Education Cluster and the Ministry of Education Communications Directorate and the rest of the programme implementation team. Given the emergency nature of the programme and areas of intervention, the role holder will be expected to work outside the normal role profile and work hours.

SCOPE OF ROLE

Reports to: the ECW MYRP Coordination Lead

Staff reporting to this post: None

Budget Responsibilities: None

Role Dimensions: the communication and reporting role will have relationships with education in emergency programmes which are designed to promote multi-year resilience contexts in the Ethiopia education system. This requires to closely work with a wide range of stakeholders such as the Ministry of Education; Regional Education Bureaus, Woreda Education Offices and schools; grantees ( UNICEF and SCI) along with Consortium Leads and Implementing Partners; local and international NGOs; the Education Cluster and Sub-National Education Clusters; teachers, students, parents and affected community

Ownership of program communication processes and delivery

• Generate content ( print and multimedia) on the programme for external and internal use
• Develop programme related communication strategies, including parameters for the delivery of effective events and media engagements with government, donor, partners and others
• Facilitate face to face , online and hybrid meetings, create online meeting links, communicate agenda items ahead of time, take minutes of meetings professionally; notify quarterly meetings of the ECW MYRP Steering Committee and play a secretarial role to document and share discussions and action points with the donor and stakeholders
• Ensure the quality of all communications, including events and media engagements, meet global standards
• Work collaboratively with the Ministry of Education Communications Directorate to document programme results, case stories, and lessons learnt for programme related reporting and advocacy
• Ensure programme information is continually updated for all the relevant communication channels used by the partners (Ministry of Education, UNICEF and Save the Children) by gathering all relevant and required information from programme events
• Train key contacts, including programme team from partners, on appropriate programme communications and reporting
• Produce quality reports that can be shared with the donor and stakeholders and keep a track record on the reporting requirements for the involved stakeholders

Media and external stakeholder engagement:

• Develop a media strategy for the programme, including identifying key dates and relevant global moments
• Identify and maintain diverse contacts in the national and international media
• Produce high-quality, accurate, concise press releases on different topics on the MYRP in general and the ECW in particular
• Maintain contacts with other key programme partners but also with external communication staff in collaborating organizations, including UN organizations, donors, and other NGOs.
• Maintain up-to-date knowledge (and information) of the programme areas and advise the programme team and partners as well as the Head of Communications on how to effectively implement external communications strategies.

Advocacy and resource mobilization:

• Develop education in emergency (EIE) advocacy and resource mobilization strategy for the ECW-MYRP and ensure the document is informed by gender sensitive and inclusive data.
• Organize annual advocacy events on the MYRP programme
• Support C4D efforts on the inclusion of crisis sensitive education in sector plans and strategies
• Build and strengthen strategic partnerships through networking and advocacy with the Education Cluster and involved stakeholders, international organizations, civil society and private sector to reinforce cooperation.
• Strengthen the capacity of the Ministry of Education Communications Directorate on advocacy and resource mobilization communications materials (briefs, reports etc).

Support for external events and visitors

• Develop guidelines and parameters for running external events
• Support the execution of major programme related external events
• Maintain photos, presentations, banners, and other materials to support external events relating to the ECW MYRP
• Document external events and communicate as appropriate through internal and external channels (with Save the Children, Ministry of Education and UNICEF)
• Support major programme related visits, including producing background information, supporting planning processes, and facilitating logistics
• Maintain lists of external visitors and ensure that they have adequate information on security and safety, transportation, and other background information about Ethiopia and particularly areas of programme intervention
• Document any key advocacy points and messages and bring them to the attention of the PCU, the ECW MYRP Steering Committee and grantees for action but also guide the way forward

Strategic Development and Implementation

• Develop an understanding and awareness of the overall programme communication needs within the country including external communications strategies for the programme
• Regularly assess the effectiveness of the program communication activities and how these can be improved from time to time

Maintain a database of resources related to events, visits, and media engagements

• Develop and maintain database for all programme communication materials and strategies
• Keep programme communication support materials for use in future activities
• Share summaries of relevant programme media engagements internally within Save the Children and as may be required by the Ministry of Education and UNICEF