Org. Setting and Reporting

This position is located in the United Nations Assistance Mission for Iraq, (UNAMI). The incumbent will be based in Kuwait. The Conduct and Discipline Officer will report to the Chief Conduct and Discipline Officer.

Responsibilities

The focus of this position is the planning, implementation, monitoring, and evaluation of conduct and discipline programmes, operations, and other related activities in the country or region concerned.

Within delegated authority, the Conduct and Discipline Officer will be responsible for the following duties:

• Identifies trends/patterns, lessons learned, and best practice relating to conduct and discipline issues with a view to furthering the mission’s objectives in policy development, preventive actions, and awareness-building initiatives.
• Undertakes reviews of alleged misconduct by UN personnel; receives and documents complaints, gathers information, and advises on whether further investigation is warranted; analyzes relevant information and advises on actions to be taken based on an impartial and independent examination of the facts by handling the case assessment cycle from complaint receipt to case closure; liaises with relevant parties and stakeholders internally and externally including victims of misconduct, for timely handling of pending cases and the provision of assistance/guidance; undertakes appropriate follow-up.
• Ensures data accuracy and performs data mining and data analysis for a comprehensive data management system on personnel misconduct that contributes to the development of measures to increase awareness of UN personnel about the UN standards of conduct and to prevent instances of misconduct, e.g. assists in the development and implementation of awareness raising programs, including the provision of training on conduct and discipline matters, develops mission-specific measures to detect personnel misconduct, and ensures compliance with UN standards, proposes strategies for preventive measures, etc.
• Organizes and/or undertakes quantitative and qualitative research and analysis on the consistent application, within the mission, of UN and DPO policies, procedures, and guidelines related to various aspects of conduct and discipline work; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions; produces progress and briefing reports.
• Contributes to maintaining and monitoring a data management system for all categories of personnel misconduct; performs data mining and data analysis to produce narrative and statistical reports.
• Co-manages the Complaint Management Tracking System (CMTS) and Victim Assistance Tracking System (VATS).
• Participates in training, risk assessment, and community outreach activities related to conduct and discipline matters; and contributes to the development and implementation of awareness-raising programs, including training sessions on conduct and discipline matters.
• Prepares various management briefs, narrative and statistical reports for progress monitoring and briefing purposes, etc.
• Contributes to identifying, establishing and maintaining contacts and partnerships with UN and other actors (national and international) with a view to pursuing the agenda for conduct and discipline activities, including assistance to victims of misconduct.
• Provides input for the development and implementation of public information and community outreach measures on conduct and discipline issues.
• Engages in day-to-day coordination of activities with other mission components (e.g. legal officers, personnel, security, training, child protection, etc., and UN entities).
• Performs other duties as required.

Work implies frequent interaction with the following:

• Counterparts and other staff throughout the mission, HQ CDS, as well as UN specialized agencies, funds, and programmes or relevant international and national organizations.
• Members of the host country’s population and representatives of local government.

Results Expected:

• Effectively identifies and monitors cases of alleged misconduct by UN personnel.
• Delivers sound analytical inputs and advice that contribute to improving and advancing conduct and discipline programme objectives.
• Takes action to identify conduct and discipline and related issues/problems and develops creative approaches to problem resolution.
• Provides well-reasoned and presented written contributions and timely delivery of assigned outputs.
• Develops and maintains effective working relationships with personnel involved in conduct and discipline activities being performed.

Competencies

Professionalism:
Knowledge and understanding of the mandate and strategic direction of a unit performing conduct and discipline functions. Demonstrated proficiency in the fields of conduct and discipline, law, human rights, social sciences or human resources management. Knowledge of institutional mandates, policies and guidelines pertaining to conduct and discipline and knowledge of the institutions of the UN system. Knowledge of investigation and disciplinary processes in an administrative, criminal, police, and/or military context. Demonstrated professional competence in assignments held to date. Strong analytical capacity, and ability to identify, analyze and articulate complex issues/problems. Ability to work independently with minimal supervision. Ability to apply good judgment in the context of assignments given. Ability to conduct research, including the ability to evaluate and integrate information from a variety of sources and assess impact on the conduct and discipline activities. Ability to work under extreme pressure, on occasion in a highly stressful environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others, and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style, and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

An advanced university degree (Master’s degree or equivalent) in the field of social sciences, political science, law, human rights, human resources management, or other related fields, is required. A first-level university degree, in combination with relevant academic qualifications and qualifying experience, may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of five years of progressively responsible working experience in positions in the field of conduct and discipline, law, human rights and/or human resources management is required.

Experience in using and administering database applications for the comprehensive management of complaints and victims data in a personnel misconduct context, such as the Complaint Management Tracking System (CMTS) and Victim Assistance Tracking System (VATS), is required.

Experience with data mining and data analysis for a comprehensive data management system on personnel misconduct is required.

Experience in risk assessment and community outreach activities related to conduct and discipline matters is required.

Experience in development and implementation of awareness-raising programs, including training sessions on conduct and discipline matters is required.

Experience with the application of UN rules and regulations related to conduct and discipline is desirable.

Experience working in the area of conduct and discipline in UN field missions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or a staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.