The Position:

The Individual Consultant (IC) can be located in Copenhagen or any location within the CET +/- 1-2 hour time zones.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The consultant will work as Human Resources Recruitment Consultant being part of the Operations Team of the Supply Chain Management Unit (SCMU) to support HR matters associated with the office realignment process.

You would be responsible for:

Operational support in recruitment and selection processes of the SCMU and support the Senior HR Business Partner, HQ, with any realignment exercises

• Liaise with the hiring managers, Senior HR Business Partner HQ, HR Specialist, to provide relevant and timely information to external classifiers to have job descriptions classified to meet UN ICSC HR criteria.
• Manage applications and data throughout the e-Recruit system and process recruitment and HR actions in accordance with established procedures and quality standards; respond to applicant inquiries;
• Prepare longlisting of candidates in the eRecruit system in accordance with established procedures and quality standards;
• Organise and coordinate the interviews and selection process which include preparing documentation for decision makers and appointment bodies;
• Draft and prepare documents for approval and processing of the hiring of candidates in accordance with established procedures and quality standards;
• Process, monitor and review follow-up on recruitment and other HR actions;
• Use of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes, and monitoring and tracking of status of requests, initiating follow-up actions to ensure submissions of selection processes for review are timely, accurate and contain complete documentation.
• Respond to enquiries, and provide information and advice to staff relating to recruitment and staffing actions and HR policies and procedures;
• Manage information delivery and dissemination for the SCMU and organise the structure of information storage and use;
• Maintain HR data in the Quantum e-Recruit system as well as related paper files and efiles.
• Generate required HR reports for monitoring recruitment processes.
• Provide backup support as needed to other HR support personnel in the SCMU and DHR for facilitating the tasks associated with the realignment of the SCMU.
• Support any HR activities relating to realignment of the SCMU e.g job fairs, job matching, recruitment, and selection processes.

Provide HR services in staff administration for staff of SCMU

• Monitor the contractual status of staff: advise on appointments, extensions and separations; inform Senior HR Business Partner HQ on staffing issues to be followed up;
• Work with DHR branches to generate required HR reports (e.g.staffing with contract expiry date, Personnel Action Forms, staffing reports, etc.);
• Assist in producing documentary evidence required by auditors during audit sessions;
• Respond to HR inquiries and requests for assistance through the Integrated Service Desk, escalating queries to the relevant Specialists/Senior HR Business Partner HQ as required;

Qualifications and Experience:

Education:

An advanced university degree in Human Resources, Business Administration, Public Administration, Organizational Development or related discipline is required.

Knowledge and Experience:

• HR experience within UNFPA is considered an asset.
• Knowledge of modern concepts and approaches, and evolving trends in the field of Human Resources;
• Ability to deliver effective solutions to complex HR challenges in a multicultural and increasingly remote-based environment.
• Strong analytical skills – ability to extract data, identify trends and raise to the attention more senior staff with recommended actions.
• Demonstrated innovation and creative problem-solving abilities.
• Excellent organizational and multi-tasking skills – ability to coordinate several work-streams in parallel, while maintaining attention to details.
• Ability to handle confidential information and build a trusting rapport with staff at all levels of the Fund.
• Ability to collaborate effectively and create sense of cohesion in teams.
• Previous experience with development/humanitarian organization would be considered an asset.
• Excellent knowledge of information technology systems and tools. Knowledge of PeopleSoft HRMS would be considered an asset.

Languages:

Fluency in English is required. Working knowledge of any other UN official languages is an advantage.

Required Competencies:

Values:

Exemplifying integrity,

Demonstrating commitment to UNFPA and the UN system,

Embracing cultural diversity,

Embracing change

Core Competencies:

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.