Consultant – Logistics Assistant

Suva, Fiji
negotiable Expired 2 years ago
This job has expired.

JOB DETAIL

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  1. Purpose of the consultancy

The purpose of this emergency recruitment is to support the ongoing emergency response operations to the Member States in the Pacific Island Countries through efficient management of daily logistics tasks to the Joint Management Support Team (JIMST) for the WHO-DPS to the ongoing COVID-19 under the Operations Support and Logistics (OSL).

  1. Background

The DPS Office for the Western Pacific has been working with country offices in the preparedness and response to the ongoing COVID-19 pandemic. On 30 January, WHO declared the outbreak a Public Health Emergency of International Concern (PHEIC). On 11 March, WHO Director-General characterized COVID-19 as a pandemic.

Reporting to the JIMST Incident Manager, and under the leadership of the Operations Support and Logistics Pillar lead, the incumbent is accountable for providing advisory and logistics support throughout the full cycle of the emergency in the Western Pacific Region with particular support to Pacific Island Countries (PICs). The incumbent will be responsible for dispatching life-saving and critical supplies to support healthcare workers and clinical management at national and sub-national levels throughout the Region. The COVID-19 response operations in the Region are expected to continue for several months.

  1. Planned timelines (subject to confirmation)

Estimated start date: 1 May 2023

Duration: 11 months (full-time)

  1. Work to be performed

Under the supervision of the OSL Pillar Lead and guidance of the Incident Manager, the Logistics assistant is assigned the following responsibilities:

Output 1: Assist in the reception of critical supplies to the DPS stockpile and support the preparation of emergency dispatches to the Member States to ensure rapid response operations.
Deliverable 1.1: Ensure timely communication of full shipping documents.
Deliverable 1.2: Input data into Odoo, the shipment monitoring tool and GIMS.
Output 2: Work closely with Country Office colleagues and ensure appropriate communication and reception of cargo in full and good condition; timely report of any identified issues.
Deliverable 2.1: Communicate with CO to receive the Proof of Delivery (PoD) or Transfer of Title (ToT).
Deliverable 2.2: Upload PoD or ToT into Odoo and GSM.
Output 3: Oversee the movement of all critical goods and equipment in coordination with all necessary parties including the Regional Office Supply Unit, Regional Office Registry, and the third party Warehouse Manager and warehouse staff to ensure efficient receipt, storage, and preparation for the dispatch of critical supplies.
Deliverable: 3.1 Proactive coordination across units and divisions involved.
Output 4: Checking confirmed quality and quantity of goods of critical supplies coming into the warehouse before recording them into internal WHO systems; timely report any issues identified.
Deliverable 4.1: Active and physical quality and quantity check of incoming and outgoing supplies
Deliverable 4.2: Take photos of each operation and upload them into Odoo.
Deliverable 4.3: Write an incident report as necessary.
Output 5: Conduct regular and as per WHO requirements, physical stock count and ensure compliance against the WHO assets management system.
Deliverable 5.1: Stocks are physically counted and cross-checked against the GIMS and Odoo report.
Deliverable 5.2: Write an incident report as necessary.
Output 6: Participates and contributes to the regular OSL Regional calls.
Deliverable 6.1: Provide operational updates and follow up on action points raised.
Output 7: Responsible to track all supply movements, including procurements and distributions using the established professional online supply chain management tool and internal WHO systems.
Deliverable 7.1: Actively update the GIMS and Odoo to ensure the accuracy of the stock movements.
Output 8: Update, collect and compile data in the supply monitoring database and the supply chain management tool (Odoo) to ensure accurate registers and real-time project status for informed decision-making.
Deliverable 8.1: Actively search for data through GSM, Country Office Procurements, and Donations.
Deliverable 8.2: Update the online system including the online google supply monitoring database to ensure the OSL dashboard is updated.
Output 9: Maintain and keep administrative files, logs, inventories, and updated records in the prescribed format in the supply chain management tool (Odoo). Ensure accurate and correct reporting of warehouse stocks, including movements of supplies for incoming and outgoing stocks.
Output 10: Guide and provide training for external warehouse staff on established WHE procedures and logistics norms and standards in recording, handling, and storage of critical items.
Deliverable 10.1: Train and guide the warehouse staff on the handling standards of critical and life-saving goods.

  1. Specific requirements

     QUALIFICATIONS

Required: Completion of secondary education, supplemented by training in the field of security and/or supply/logistics.

Desirable: University degree in business administration, logistics management or related field is an asset.

     EXPERIENCE

Required:

  • At least five years of progressive experience in the field of, supply and logistics.
  • Work experience in emergency procurement and logistics operations and supply operations in international organizations/institutions, part of which in the field supporting emergency humanitarian operations.

Desirable:

  • Prior working experience with WHO, UN agencies, health cluster partners, recognized humanitarian organizations, or with an international non-governmental organization.
  • Experience in working in conflict areas and areas with security issues.
  • Experience working with import/export and customs administration.
  • Experience and knowledge to use online Supply chain management tools such as Odoo.

   TECHNICAL SKILLS & KNOWLEDGE

  • Demonstrated ability to work with standard MS office software applications.
  • Ability to work in stressful situations under tight timelines.
  • Extent and relevance of experience in human resources management, administration and staff servicing.
  • Ability to identify and solve technical problems in difficult circumstances.
  • Good liaison, communication, and coordination skills.
  • Sound organization skills.
  • Stress and time management skills.
  • Good knowledge of UN / WHO systems, procedures and practices is desirable.

 LANGUAGES

  • Excellent written and spoken fluency in English is essential.
  • Ability to communicate in local languages would be an asset.
  1. Competencies
  • Teamwork
  • Producing results
  • Ensuring effective use of resources
  • Respecting and promoting individual and cultural differences
  • Fostering integration and teamwork
  1. Place of Assignment
    Suva, Fiji
  1. Medical Certificate (Consultants only)

Individual consultants must provide WHO fitness for work form from their physician.

  1. Travel

The consultant is not expected to travel outside the country.

Additional Information

  • This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • For information on WHO’s operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant.
  • WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
  • The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster. All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) upon conclusion of the selection process. Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a consultant contract. There is no commitment on either side.​​​​​
Suva, Fiji

location

This job has expired.