SUMMARY OF PROCUREMENT

WRI Africa intends to award a fixed-cost contract to photography and video service providers to document WRI events during Africa Climate Summit and Africa Climate week taking place from 4–8 September 2023, in Nairobi, Kenya. Proposals are due by August 21, 2023.

About WRI Africa

WRI has been working in Africa for more than 30 years, supporting local partners and Africa governments to advance forest protection, landscape restoration and sustainable cities. Our vision for Africa is inclusive transformation so Africa’s people and landscapes flourish. To realize this vision, WRI works with partners to generate actionable knowledge across three strategic pillars: vital landscapes, thriving and resilient cities, and institutional and economic transformation.

SCOPE OF WORK AND OUTPUTS/DELIVERABLES

WRI is seeking photography and video service providers based in Kenya to document WRI events during Africa Climate Summit and Africa Climate week from September 3–8, 2023. The bidders will be a team of professionals to be able to cover multiple events that may be taking place at the same time in different venues.

As final product, the vendor will provide edited photos of the various events covered in jpg format. They will also provide videos documenting select events, as well as a short highlights video (maximum 3 minutes) suitable for multiple social media platforms.

WRI will provide guidance on:

1. Events to be covered
2. WRI branding and visual style guidelines

TIMING

All proposals should be received by August 21, 2023. WRI will contact potential vendors to clarify any outstanding questions regarding the proposal. A final decision will be made by August 23, 2023.

BUDGET

The maximum value of the proposed contract is $5,000.

Please note that WRI is an IRS-registered 501(c)3, tax-exempt organization. WRI is not VAT exempt. All prices or quotes should include VAT and tax, as applicable.

GUIDELINES FOR PROPOSAL SUBMISSION

Requirements

• The selected vendor should be able to demonstrate the required expertise and the equipmentto execute the task.
• They should also have experience in visual documentation of events.
• They should have adequate staff to cover the various events.

Proposal content

Prospective vendors should submit:

• A short statement of interest that demonstrates how they are suited for this project based on the requirements.
• Samples of and references for similar previous work.
• The CVs of any team members involved in the project.

Expression of Interest, Deadline for Questions, and Proposal

All expressions of interest and questions about this RFP must be received via email to the contact below by 5pm, August 21, 2023 (Nairobi). Answers to the questions will be shared will all parties who have asked questions or otherwise expressed interest.

Tsion Issayas

Communications Manager, WRI Africa

[email protected]

All proposals must be sent by August 21, 2023 in electronic format to the same contact listed above.

EVALUATION AND SELECTION

Evaluation Criteria

The following elements will be the primary considerations in evaluating all proposals submitted in response to this RFP

• The extent to which the vendor’s proposal fulfills WRI’s stated requirements as set out in the RFP;
• Overall cost of the vendor’s proposal; Pricing should ideally be discounted from published pricing, and take into account WRI’s non-profit status.
• Debarment and sanctions – WRI will not consider proposals from vendors that are presently debarred by the U.S. government or named on any restricted parties lists;
• Sustainability – WRI values sustainability and all other factors being equal, will favor a proposal to more sustainably perform the work.

The bidder offering the best overall value will be selected. For this procurement, price and non-price aspects are to be considered, with price to be relatively more important when features are similar.

Selection Process

No proposal development costs shall be charged to WRI / all expenses are to be borne by the bidders. WRI may award to the bidder offering best value without discussion. However, WRI reserves the right to seek bidder clarifications and to negotiate with those bidders deemed to be within a competitive range.

WRI may, at its discretion and without explanation to the prospective vendors, choose to discontinue this RFP without obligation to such prospective vendors or make multiple awards under this RFP. Contracts will not be awarded to vendors debarred by the US government or named on restricted parties lists.