Specific tasks 

• Conduct KIIs, where possible, with INGO Country Directors who operated in Yemen in past years, to gain a nuanced understanding of the circumstances under which formal INGO coordination ceased in 2019.
• Engage in key informant interviews (KIIs) with a range of INGOs currently operating across Yemen, to ascertain:
  • Current coordination needs, gaps, and objectives of INGO coordination in Yemen.
  • The risk appetite among Country Directors of INGOs to engage in different established models of INGO coordination.
• Conduct a handful of KIIs with key NNGOs that are leading NNGO coordination in Yemen to gain insights into their ideas around support from INGOs that could be useful to improve their own coordination or ways of improving coordination with INGOs and risks that need to be considered.
• Provide a final report which details:
  • A well-researched overview of historical restrictions to formal INGO coordination in Yemen.
  • INGO and NNGOs perceptions of coordination needs, gaps, and objectives of INGO/NNGO coordination in Yemen.
  • An analysis of risk appetite among INGOs to engage in and/or host different coordination models in the current Yemen operational environment.

Timeframe (11 days)

Part 2 Consultancy

Objectives

1. Assess and evaluate the current structure and governance format of INGO coordination mechanisms across Yemen, considering their relevance, efficiency, cohesion, and influence within Yemen’s coordination architecture. Highlight whether improved coordination across INGOs and NNGOs is needed and if so, where.
2. Leverage findings to recommend a minimum of two operationally feasible coordination models that will support INGO ensure better representation, coordination, and effective advocacy, and ensure a cohesive coordination approach across all geographical areas of Yemen.
3. Ensure operational feasibility of the coordination approaches by developing a risk register for proposed models, identifying the main political, legal and security threats for the model and its members. Propose mitigation measures if available.

Specific tasks 

Objective 1 tasks:

• Through KIIs with INGOs Country Directors and coordination focal points, map current INGO coordination groups, how they intersect, and the primary points of contact for these groups with external actors. Identify any overlap or duplication.
• Using the overview of INGO coordination needs (from Phase 1) as a framework, assess the ability of the current coordination structures to support INGOs to achieve the identified collective action objectives.
• Develop an overview of the strengths and weaknesses of current coordination structures, according to the needs and objectives expressed by INGOs in Phase 1.

Objective 2 tasks:

• Propose at least two different potential models of INGO coordination and governance based on core functions, overarching objectives, feasibility, and areas of engagement. This should include:
  • A proposal for governance models, including proposed chair/Steering Committee ToRs.
  • Determining membership criteria and key conditions.
  • Identify mechanisms for coordination, decision-making, reporting, agreeing on common positions and accountability.
  • If relevant, propose thematic sub-working groups or geographic sub-platforms, clarifying how they would interact/integrate with proposed coordination models and broader coordination mechanisms (considering complementarity, risk of duplication, etc.).
  • Propose ‘entry points and structure to systematically engage with other relevant aid actors or coordination groups such as National NGOs, authorities, UNCT, HCT and AHCT/RCTs.
• Review/propose options for a draft mission statement and vision based on the above, as well as core functions of the coordination system (including, but not limited to information-sharing, engagement/representation, advocacy, analysis, operational coordination, INGO-government engagement, etc.).
• Propose options for a coordination structures’ ‘business model’, based on above assessments. Including:
  • Options for either formalization (including hosting arrangements, creation of an independent entity and legal feasibility), or options for maintaining informalization (but functionality) depending on contextual requirements.
  • Basic funding/resource mobilization options, considering membership fees, secondments, donor funding.

Objective 3 tasks:

• Based on the overview of historic restrictions placed on INGO coordination (from Phase 1 consultancy period), and in discussion with UNOCHA on their understanding of authority acceptance of formal INGO coordination, analyse the current operational environment and identify current contextual barriers, risks and/or opportunities to INGO coordination in Yemen.
• Develop a risk registry for proposed models, identifying the main political, legal and security threats for the model and its members. Propose mitigation measures if available.

The findings of the Phase 2 consultancy period will be delivered via final report containing all the above elements.

Timeframe (12 days)

Click HERE to get the full Terms of Reference

Requirements:

• All Bids must include all customs and taxes payable in the country of delivery unless the RFQ specifically requests differently
• Bids must be submitted in the currency indicated in the RFQ. Bids in other currencies might not be accepted
• Bids must be valid for the validity period indicated in the RFQ. Bids not meeting this validity period might be disqualified
• All inquiries and questions should be addressed to the email given in the RFQ details section. All questions and answers will be shared with all invited suppliers.
• NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations which do not comply with our conditions will not be considered.

Manner of Submission: 

• Share your CVs or company profiles when applying for this consultancy
• Submit the requirements above by hand in a sealed envelope OR by email via [email protected]
• By email to the dedicated and secured email address: [email protected] (offers received on other email addresses will not be considered)
• Before the Closing date and time mentioned above. Companies who do not submit their quotation by this deadline will not be considered

Required qualifications and competencies.

• Individual or consultancy firm specialized in humanitarian action and international development and technical expertise in designing successful, inclusive coordination models.
• At least five years of professional experience in strategic planning and project management. Experience in research, coordination, advocacy, management, and program-related work.
• Experience working with an INGO forum or other INGO coordination mechanism, as coordinator, chair, board or steering committee member or consultant is required.
• Experience in working directly with NGOs as well as interacting with UN system, donors, and host governments. Knowledge of the humanitarian sector and policies, as relevant to action on the national, regional, and global level.
• Demonstrated experience leading strategic planning for large, complex organizations, preferrable for regional or global initiatives that include coordination as a key objective.
• Demonstrated experience facilitating workshops and trainings that center on participant engagement and interactive sessions that promote learning-by-doing.
• Excellent communication skills, with expert-level reading, writing, and spoken English. Intermediate-to-expert Arabic is significant advantage.
• Experience working in the Yemen humanitarian response is an advantage.