Org. Setting and Reporting

This position is located in the Contingent Owned Equipment / Memorandum of Understanding Management Unit within Mission Support Centre (MSC) of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty station. The incumbent monitors the implementation of the Memorandum of Understanding (MOU) between the United Nations and Troop/Police Contributing Countries (T/PCC), verify and report the status of the MOU provisions for the reimbursement purposes. Manage and maintain the COE database updated

Responsibilities

Under the direct supervision of the COE/MOU Manager in the Mission, the COE Officer will perform the following tasks: Verify and ensure the detailed implementation the provisions of the Memorandum of Understanding (MOU) between the United Nations and Troop/Police Contributing Countries (T/PCC); Planning, preparing and coordinating all types of COE inspections as per the requirement (Arrival, Periodic, Operational Readiness, Repatriation and spot-check) and any other inspections necessary or required to verify that the T/PCC and the UN follow the agreed responsibilities as detailed in the MOU; Assist the Mission COE Programme Manager with the administration of the COE Unit and coordinate daily operations and monitor the daily activities in the COE/MOU Management Unit; Monitor and supervise generating the quarterly Verification Reports (VRs) review it based on the inspections results and follow up the approval process by the Mission Management approvals and subsequent submission to the UNHQ; Establishment of the COE quarterly Key Performance Indicators report (KPI) to identify and analyze COE deficiencies and/or surpluses and recommending corrective action to meet the agreed MOU and/or Mission operational requirements, in consultation with UNMISS FHQ, and present it to the Mission Management within the CMMRB function; Prepare and organize the quarterly COE/MOU Management Review Board (CMMRB) and assist the COE Programme Manager in drafting the meeting Briefing Note and minutes; Provide COE/MOU Management technical advice and briefings to the uniformed units’ personnel and other appropriate mission staff on COE/MOU Management aspects; Draft, prepare and update mission specific policies, administrative instructions, procedures, guidelines and SOPs, for the implementation and management of the Mission COE/MOU Programme; Prepare COE customized reports for use by MSD, FHQ and PHQ as required; Prepare and coordinate the Unit training programme as required; Participate in Pre-Deployment Visits to T/PCC home countries as required and tasked by the Programme Manager; Establish, coordinate and monitor the implementation of the COE Unit Inspections Programme on quarterly basis between COE Teams, Supporting MSD technical sections and contingents for Arrival, Periodic, Operational Readiness, Repatriation and any other inspections necessary or required of all military and police formed units deployed in the mission area; Act as Liaison Officers between COE Unit, FHQ/PHQ and military/police contingents as required; The incumbent may perform other duties as required by the COE Programme Manager/Chief COE Unit.

Competencies

Professionalism: Substantive experience in, and thorough knowledge of, logistics and administrative functions. Extensive knowledge, regarding the application of property inspection, inventory and staff regulations and rules. The skills and ability to analyze and interpret related data. Ability to manage processes, maintains accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems. Familiarity with all of the unit’s business operations and objectives. High degree of commitment to ensure the proper use of the unit’s financial resources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amounts of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others; ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (master’s degree or equivalent) in business administration, public administration, management or related fields. A first-level university degree, with two (2) additional years of relevant experience may be accepted in lieu of an advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible professional experience in the management of national or international military/police logistics support operations is required Experience of the COE/MOU Management system and procedures related to the implementation and management in the field of MOU is desirable. Experience providing technical and procedural advice on a broad range of logistics-related issues is desirable. Experience in logistics support operations in an international peacekeeping environment is desirable. Experience in drafting logistics reports, developing plans, policies and SOPs is required. Experience in providing logistics and supply chain support services in a complex, volatile, conflict or post-conflict environment is desirable. Supervisory experience in budget, staffing and performance management and reporting is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.