Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS). The Contracts Management Officer will be based in Juba and will report to the Chief, Budget and Support Unit (BSU) in Warehouse and Commodity Management Section. The Contracts Management Officer shall support the Chief BSU in managing the work of the Budget and Support Unit of the Section. The Warehouse and Commodity Management Section (WCMS) comprises the Fuel, Rations, General Supply, Centralized Warehousing and Budget Support Units.

Responsibilities

Within delegated authority, the Contracts Management Officer will be responsible for the following duties: – Review, monitor, assess, and oversee WCMS contracts. – Plan and prepare cost estimates and budget proposals in accordance with the Section’s resourcing requirements; review, analyze, and revise data and explanations related to the finalization of budget proposals, as well as provide inputs for Results-Based Budgeting. – Design, develop, and update relevant software for budget and expenditure monitoring, tracking and reconciliation. – Support the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management. – Ensure the efficient and effective use of budgetary resources by robustly monitoring budget utilization against the approved budget and providing timely information to management for decision-making. -Oversee the adherence to contractual agreements for material, equipment and production costs, performance requirements and delivery schedules by periodic and ad hoc checks. – Prepare budget performance reports and ensure that accurate and correct data and information are provided by the various units within the Section. – Review and finalize performance reports, ensuring valid and adequate variance explanations between approved budgets and actual expenditures. – Ensure that accurate and complete accounting, reporting, and internal control systems are functioning, with all relevant records monitored and maintained. – Analyze variances, and review performance reports on Section activities, providing remedial action programs as necessary. Serve as the Section’s audit focal point. – Develop strategies and design innovative solutions in coordination with the Procurement Section, Acquisition and Requisition Unit, and other mission stakeholders for the implementation of the Section’s Acquisition Plan. – Serve as the acquisition planning expert within the Section, responsible for the development and management of the acquisition plan for various services and commodities (e.g., supplies, food rations, fuel, office supplies, furniture, fixtures, accommodation, and office equipment). – Submitting cost recovery for products and services provided to authorized UN entities, UN Contractors and UN Personnel through the Service Delivery (SD) module and creating Business Partners (BPs) in Umoja prior to servicing external entities, in compliance with existing Memorandum of Understanding (MOUs). – Ensure the mission earns all the Prompt Payment Discounts (PPDs) and Acceptable Performance Levels (APLs) credits against Contractor invoices. – Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. -Ensures that requirements and background information used for data analysis are documented. – Perform other duties as assigned.

Competencies

• Professionalism: Demonstrated knowledge in the field of contract and/or project management, including knowledge of quality assurance, service and commodity contracts; Practical knowledge of management of service and commodity contracts in a field/decentralized operation; demonstrated fiscal awareness and responsibility and very good knowledge of UN financial regulations and rules; ability to develop, maintain and supervise management control systems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. • Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High School diploma or equivalent is required.

Job – Specific Qualification

Certification in Umoja Service Delivery and Cost Recovery is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in supply chain management, acquisition planning, logistics, project management or related area in an international environment is required. The minimum years of relevant work experience is reduced to five (5) years for candidates who possess a first level university degree. At least five (5) years of progressively responsible experience in budget formulation, financial monitoring, budget management and cost recovery in an international Organization is required. Experience working with Enterprise Resource Planning (ERP) systems such as Umoja Budget Planning and Consolidation, Umoja Supply Chain Planning Tool, Supplier Relationship Management (SRM), Service Delivery Module for cost recoveries is required. Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and, as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.