Contributions Associate(P1)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA’s financial statements and other reports to the governing bodies and Member States and supports the control environment related to financial reporting.
Main Purpose
Under the supervision of the Unit Head, the Associate Contributions Officer analyses financial transactions and prepares accounting, financial and management reports for departments and donors. She/he supports the Unit Head in documenting and analysing the business processes related to contributions, and liaises with MTIT on IT solutions in support of the automation and maintenance of such business processes. The Associate Contributions Officer also contributes to the review of financial policies and procedures.
Role
The Associate Contributions Officer is: (a) a technical analyst, working with others within the Unit to ensure compliance with established policies and procedures in line with IPSAS 23 (non-exchange revenue accounting); (b) a technical contributor, working with the Agency’s ERP system and other IT teams on aspects of reporting and automation of business processes; (c) a team member, working together with other members of the Unit and outside MTBF to ensure accurate and timely processing and recording of financial transactions and preparation of various reports and the Agency Financial Statements.
Functions / Key Results Expected
– Support the Unit Head by performing analysis of the Agency’s assessed and voluntary contributions, including accounting for such non-exchange transactions under IPSAS 23
– Review and consolidate financial information related to revenue, accounts receivable, liability and contingent assets, including processing of transactions in AIPS, review of General Ledger accounts and follow up on open transactions with relevant counterparts within the Agency under the guidance of the Unit Head
– Assists the work of the Unit in preparation of the annual financial statements through preparing the relevant statements and annexes, drafting financial disclosures and reviewing the underlying data supporting these disclosures for completeness, accuracy and consistency
– Prepare periodic and ad-hoc draft financial and management reports and presentations to donors and Agency’s staff for review and presentation by the Unit Head
– Supports the Unit Head in analysing and documenting business processes and designing and maintenance of dashboard reports, through close liaison with the relevant focal points and experts throughout the Agency. This includes testing and follow up on business process improvements and reporting on inefficiencies and inconsistencies
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
| Technical/scientific credibility | Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Accounting | Sound understanding of accrual accounting and knowledge of an internationally recognized set of accounting standards, such as IPSAS, required |
| Finance | Financial Analysis | High degree of accuracy to ensure correctness of financial information |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Excellent computer skills in MS Office applications, especially Excel |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Document Management | Sound knowledge of collaboration platforms and document management tools, such as Sharepoint, an advantage |
| Finance | Enterprise Resource Planning (ERP) system | Hands-on experience in the use of the financial module of an ERP system, preferably Oracle, an advantage |
Qualifications, Experience and Language skills
Bachelor’s Degree – University degree in Finance, Accounting, Business Administration or closely-related field.
A professional accounting certification from a recognized accounting body (e.g. ACCA, CA, CPA, CMA) completed or in progress is an advantage.
Some work experience in accounting and financial and management reporting, including support to the preparation of financial statements.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $39401 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 23325*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
