Coordination Officer(P3)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA’s nuclear safety and security programme, which encompasses the IAEA’s activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Radiation, Transport and Waste Safety develops and maintains standards for radiation protection, radioactive waste safety, and safety in the transport of radioactive material that enable the beneficial uses of radiation to be exploited while ensuring appropriate protection of workers, the public, patients and the environment. It also assists Member States in the implementation of these standards and provides related services.
Main Purpose
Under the supervision of the Director, the Coordination Officer contributes to the effective operational management of the Division’s extra budgetary programme. He/She provides support to the division for project proposals, fund raising, monitoring as well as reporting with the objective of the effective and timely execution of the EB-projects. The Coordination Officer also provides quality assurance of documents leaving the Division ensuring they are in compliance with IAEA standards, rules and procedures and aligned on the co-signed arrangement or contract with the donor.
Role
The Programme Coordination Officer is: (1) a coordinator of operational activities funded from extrabudgetary contributions across the Division, developing proposals for implementation plans, budgets and formal contribution agreements for existing and new funding for management consideration; (2) an analyst monitoring and evaluating the effectiveness of extrabudgetary project implementation, including the effective adaption of planning and evaluation tools and preparation of financial donor progress reports on activities implemented; (3) a focal point for monitoring and reporting on contributions and projects; (4) a technical expert, advising management on donor funding trends and the means of implementation of programme activities and helps ensure cross-divisional implementation and alignment in the area of resource planning and mobilization and ensures a common consistent reporting.
Functions / Key Results Expected
Coordinate the development and implementation of NSRW resource mobilization efforts, in close cooperation with divisional managers and technical leads, including analysis and identification of new emerging opportunities.
Participate in the development of proposals to donors for extra-budgetary funds and advise managers on relevant criteria, guidelines and procedures and coordinate the proposal report.
Provide financial monitoring support, maintaining an accurate overview of all expenditures and funds transfers between projects, and prepare status reports for managers and donors in accordance with the terms of the contribution agreements.
Maintain an EB project management system, linked to AIPS and/or other databases, for planning, forecasting and tracking the funding, the schedule and outcome of tasks. Identify potential gaps in funding and make recommendations regarding adjustment to schedule or re-allocation of funds.
Review and verify financial transactions, activities, and documentation, advising on corrective actions as needed and reporting any unusual activities.
Provide technical guidance and support to the Division to ensure efficient and effective use of resources, with strong commitment to the principle of Results Based Management.
Coordinate and prepare donor reports, including the monitoring, consolidation, editing and revisions of contributions reports, in close cooperation with relevant parties.
Collect, verify and present information and data for use in the planning of and reporting on EB financial resources including prepare and verify financial reports.
Review and verify financial transactions, activities, and documentation, advising on corrective actions as needed and reporting any unusual activities.
Plan, organize and provide technical expertise and input to meetings and to the drafting of reports.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
| Partnership building | Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Enterprise Resource Planning (ERP) system | Hands on experience with the use of Oracle or similar Enterprise Resource Planning system (ERP). |
| Finance | Finance Principles and Practices | Good knowledge of the relevant financial rules, regulations, procedures and accounting policies and practices of an international organization. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Proficiency in MS Office and the ability to use and develop databases and database interlinkage. |
| Management and Programme Analysis | Project Management | Experience with project management principles and experience in the use of project management tools Good project management skills. |
| Management and Programme Analysis | Reporting | Experience with project monitoring and timely reporting. |
| Management and Programme Analysis | Resource Mobilization | Coordinate the development and implementation of resource mobilization efforts. |
Qualifications, Experience and Language skills
- University degree in international relations, project management, business administration or management, business, economics, or other related field.
- Minimum of five years in programme planning and financial and budget management, monitoring, reporting, analysis and assessment or a related field including demonstrated experience in financial reporting on projects.
- Experience in fundraising, resource mobilization and project development, with progressive scope of responsibilities.
- Experience of working with the European Commission on EU funded projects in a multi-donor context.
- Knowledge of financial and budgetary procedures and techniques is a requirement.
- Experience in data and/or information analysis, especially financial analysis.
- Substantive experience in drafting clear, concise and accurate documents setting out facts, analysis and conclusions.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38408*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
