Position Title: Coordinator, Finance and Grant Management and Compliance

Reports to: Director of Grant Management and Compliance

Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or hybrid of these two options. Location in Boston, MA area is preferred.

Employment Type: Full-time

Position Overview:

Partners In Health’s (PIH) Resource Management Branch is looking for a Coordinator to provide administrative, systems, and project support to PIH’s Finance and Grant Management and Compliance (GMC) teams. The Coordinator serves as an integral part of the Finance and GMC teams, which work to ensure responsible and effective fund management at PIH, through strong practices and reasonable policies and procedures.

Primary responsibilities include coordination of the administrative systems of the Finance and GMC teams in hiring, training, compliance, and award management, and assisting with annual registration and filing processes. The Coordinator proactively identifies and implements improvements to administrative systems and processes that support the department’s efficiency and effectiveness. The position presents an excellent opportunity to gain experience in finance and grant management and compliance within the global health sector.

The ideal candidate will be a highly accountable, results-driven professional with exemplary interpersonal, communications and organization skills.

Responsibilities:

• Support overall coordination of the administrative systems of the Finance and GMC teams. This includes identifying and implementing ways to improve administrative systems and engaging team members in the development of new or improved systems, processes, and tools.
• Manage the Finance and GMC MS Teams Groups (an online collaboration tool) and SharePoint pages. This includes organizing and maintaining files and facilitating updates and improvements as needed.
• Coordinate internal and external meetings, trainings, and workshops, both virtual and in-person. Communicate effectively with participants, facilitate agenda development, and manage schedules, budgets, and related documentation. Additionally, oversee booking language interpretation, meeting platforms, and note taking.
• Prepare and edit communications and PowerPoint presentations. Draft and format departmental communications, workplans, trackers, and progress reports. Create and distribute documentation related to finance and grant management and compliance. Support in drafting and disseminating departmental and organizational policies, procedures, and guidance documents. Assist with registration processes as needed.

• Facilitate communication and collaboration among the Finance and GMC teams and between those teams and other teams at the U.S. Coordination Site and PIH care delivery and academic sites.

• Participate in departmental and cross-functional project teams.
• Perform other related tasks as assigned to support the overall functioning of the Finance and GMC teams.

Qualifications:

• Bachelor’s degree in public health, public administration, international development, or related field.
• At least 2 years of relevant experience, including experience in administration.
• Excellent communication skills; ability to compose and edit correspondence, reports and general documentation; ability to file and maintain records.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country.
• Strong organizational and planning skills, project planning and project management skills.
• Proven ability to set priorities, meet deadlines, with minimal supervision; ability to coordinate activities.
• Proficient in Microsoft Office Suite and working knowledge of MS SharePoint. Experience and comfort organizing and supporting meetings using virtual platforms.

• Experience working in non-profit organizations preferred.
• Interest in social justice is strongly desirable.

Please note:

• We are not able to sponsor U.S. work authorization for this role.
• A cover letter and resume are required for application review.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay and Benefits

The pay for this position at commencement of employment is $46,000/year.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee’s eligible dependents. Full time employees will receive 15 days of vacation, 12 sick days, 3 personal days, and 3 volunteer days in addition to paid time off during the week between Christmas and New Year’s Day, the week of July 4th, and 11 additional holidays annually.