Data Processing Assistant (2 vacancies) SVN 004-005/2023
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the direct supervision of the PCST National Officer, indirect supervision of the Financial Analyst and overall supervision of the MFS Chief, the successful candidate will be responsible and accountable primarily in data cleaning and migration activities to the new ERP system in close coordination with the business transformation team and other relevant units.
- To serve as a focal person for the unit for inquiries and clarifications related to the data cleaning process and work closely with other cross-functional teams.
- Work with other stakeholders to understand data structures and business requirements and check for any inaccuracies or incompleteness in underlying data.
- In coordination with the unit head, facilitate the data clean-up process after the conditions/criteria have been defined and finalized by the relevant units.
- Review and validate the cleaned data in PRIMA and/or PRISM systems and inform the relevant parties once completed.
- Perform additional checks to ensure the validated and/or cleaned data is properly migrated to the new ERP system.
- Prepare summary reports on the data cleaning actions to be taken as well as provide progress reports.
- Perform other duties as may be assigned.
- University degree in Finance, Accounting, IT or a related field from an accredited academic institution, with three (3) years of relevant professional experience in Accounting or Finance; or,
- Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
- Preferably a Certified Public Accountant (CPA) or its equivalent.
- Experience in the field of Finance and Accounting.
- Experience of SAP and Oracle (ERP) is an advantage.
- Sound knowledge of accounting system and/or SAP and Oracle plus generally accepted accounting principles and internal controls.
- Computer literacy including proficiency in MS Office applications.
- Good analytical and problem-solving skills.
- Experience in audit an advantage.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to hrmanila@iom.int no later than 04 July 2023. VN Number and Position Title (SVN 004-005/2023 – Data Processing Assistant) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
