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JOB TITLE: ADMINISTRATIVE AND FINANCIAL DIRECTOR
DEPARTMENT: ADMINISTRATIVE AND FINANCIAL
SUPERVISOR: COUNTRY REPRESENTATIVE
PROPOSED ORGANIZATIONAL LEVEL: EXECUTIVE
PROPOSED CAREER LEVEL: E1
Only candidates authorized to legally work in Cameroon will be considered.
Applicant CVs must be submitted in French and English.

JOB SUMMARY

Population Services International Cameroon is the local branch of Population Services International (PSI), the world’s leading non-profit social marketing organization.

In Cameroon, PSI works alongside MINSANTE to improve the quality of life of vulnerable populations by making health products and services accessible and available, and by taking action in the fields of sexual and reproductive health, malaria prevention and treatment, child survival, HIV/AIDS prevention, prevention of non-communicable diseases and public health event management.

Under the supervision of the PSI Country Representative, the Director of Administration and Finance (DAF) plans, coordinates and implements PSI Cameroon’s strategic orientations in administrative, accounting and financial matters, ensuring the efficiency, transparency and integrity of the financial information and operations produced. He is responsible for directing and providing technical support to financial management teams and sub-recipients, thus ensuring the highest level of compliance and financial accountability in all PSI Cameroon units.

WORKING CONDITIONS

Travel requirements: Less than 10% travel

The position is based in Yaoundé.

The Administrative and Financial Director is required to travel at least once a quarter to supervise and support activities in all regions where PSI Cameroon operates. The incumbent is placed on a salary scale in line with PSI Cameroon’s standards, and benefits from local or international training to strengthen his/her skills, subject to the platform’s financial resources.

Working remotely: May be permitted

ESSENTIAL FUNCTIONS

This is not an exhaustive list of all the tasks the incumbent is expected to perform. It is a summary of the main responsibilities and requirements of the position, and the incumbent may be required to perform tasks such as:

COORDINATION (25%)

• Directs and coordinates the financial performance of PSI Cameroon’s branch.
• Ensure close collaboration and communication with PSI Washington.
• Support and monitor with project leaders the process of developing project budgets; lead and coordinate the process of developing PSI Cameroon’s annual budget; develop, manage, analyze and monitor the Finance & Administration budget, including the overall budget for common direct costs for PSI Cameroon.

TECHNICAL (25%)

• Contribute to the strategic vision of PSI Cameroon and collaborate with the Country Representative to ensure that sound internal controls and financial and administrative management processes and procedures are implemented in accordance with PSI policies and procedures; donor requirements and Cameroon’s respective laws (e.g. tax laws and other legal requirements).
• Manage and strengthen PSI Cameroon’s financial and administrative function systems including sub-recipient financial management, financial accounting, payroll control.
• Ensure timely financial management, financial performance evaluation and financial capacity building.
• Ensure the quality and reliability of reports to be submitted to PSI/Washington and donors in compliance with PSI/W instructions on the requirements for the production and submission of these reports.
• Ensure the availability of funds to manage projects and coordinate forecasting efforts to avoid shortages of funds both at headquarters and in the regions.
• Develop training and support programs in administration and finance, in order to achieve the organization’s objectives in terms of continuous performance development and administrative and financial management.
• Ensure the timely recruitment of external auditors, as well as the preparation, management and successful conclusion of all audit activities (internal, external, donors, etc.) of PSI Cameroon and PSI Washington; ensure that management comments are taken into account and recommendations implemented.
• Oversee the updating and application of the office’s safety and security management rules.
• Assist and advise the Country Representative in his duty of care.
• Perform other duties as requested by the Country Representative.

LEADERSHIP (10%)

• Demonstrate and live the values and practices of our funders by applying effective management and leadership principles.
• Delegate necessary tasks to employees, but also take into account their opinions, expertise and aspirations in meetings. Giving them the necessary and measured autonomy in managing certain files and projects, thus fostering their personal development.
• Inspire employees and secure their commitment to achieving the desired results.
• Reward good initiatives within the team.

RESOURCE MOBILIZATION (10%)

• Participate in the mobilization of resources for the platform, based on prospective analyses, by defining short-, medium- and long-term needs in relation to the duration of projects, with a view to ensuring the sustainability of PSI Cameroon.

REPRESENTATION (10%)

• Take part in statutory and strategic meetings of the Core senior management team (SMT) platform, task force, etc., and contribute to the achievement of the platform’s overall objectives.
• Represent the Administrative and Financial Department in all activities within the platform and outside after authorization from the hierarchy.
• Act as the platform’s focal point for all financial, administrative, security, purchasing and asset management concerns.

TEAM MANAGEMENT AND COACHING (10%)

• Coach and support the management team and other program staff as required and within the limits of acquired skills; organize the work of teams and define their objectives; supervise and coordinate the implementation activities of supervisees; manage the performance of team members, and create opportunities for career success for all.
• Motivate and retain teams.

REPORTING (10%)

• Generate analyses and studies for Executive Management needs.
• Design and monitor financial and management dashboards (budgets).
• Prepare monthly, quarterly and other ad hoc management reports for Executive Management within agreed deadlines.

QUALIFICATIONS

To perform this job successfully, a person must be able to perform each of the essential functions satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. In most cases, previous work experience may substitute for formal training, and a diploma may substitute for work experience. Acceptable equivalencies will be documented in the Required Experience section.

Only candidates authorized to legally work in Cameroon will be considered.

Educational requirements

• Master’s degree (or international equivalent) (at least BAC+4) or equivalent in Finance, Management, Business Accounting, or other equivalent required.

Experience required

• At least 10 years cumulative experience, including at least four (04) years of professional experience as an Administrative and Financial Director (DAF) or Administrative and Financial Manager (RAF).
• Experience working with an international NGO finance team in a challenging operational environment will be an added advantage.
• Experience working with teams located in several offices will be an added advantage.

Knowledge, skills and abilities

• Strong knowledge of donor regulations, including USAID, KfW, Dutch Government.
• Experience with Quick Books Enterprise will be an added advantage.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities.
• Good public relations skills.
• Integrity, commitment and ability to work harmoniously with people from diverse backgrounds and cultures.
• Demonstrated skills in relationship management, communication and people development.
• Ability to think analytically and strategically, and to manage for results.
• Have a structured mind and good oral and written expression skills.
• Demonstrate a willingness to work under pressure and to challenge oneself.

Language Skills

• Fluent in English and French #LI-DNI