Key Responsibilities

Outgoing Agreements Team (OAT)

• Leads the agreement administration function for all outgoing agreements issued under HQ grants, contracts, and cooperative agreements.
• Leads outgoing agreement business processes design and establishes service level agreements (i.e. lead-time standards) that center on a mission-driven, customer service orientation, but also balance risk mitigation and compliance. Coordinates and communicates effectively with cross-departmental stakeholders for input, agreement and to set expectations.
• Monitors outgoing agreement dashboard and works with Team and other stakeholders to resolve escalated issues.
• Develops, updates and communicates the Grant and Consultant Issuance Policies and Procedures as appropriate.
• Collaborates with the Business Technology Solutions Team (BTS) to ensure consistent business processes across WWF US, including US managed country offices.
• Partners with the incoming Grants Administration Unit and Legal team to ensure proper use of agreement templates and consistent communication regarding compliance matters with the Outgoing Agreement Team.
• Directs the development of training and other capacity building strategies to ensure the successful implementation of the outgoing grants management system module and the continued roll-out of functionality that will benefit Program Operations and the organization.
• In collaboration with BTS, develops, plans and leads business process training for the Outgoing Agreement Team and internal business partners, including job aids and other training materials.
• Oversees the development and maintenance of the Outgoing Agreement Sharepoint site.

Government & Network Financial Reporting and Audit

• Directs the team responsible for the preparation and submission of external donor financial reports to WWF-International, other WWF entities, Government entities, and other funders. Ensures that the financial reports provide accurate information, are supported by clear and complete workpapers, and are prepared and submitted in a timely manner.

• Oversees the processing of payments through WWF’s USG letters of credit and for the processing of invoices and receipts for all funding agreements in the Government and Network portfolio.
• Leads Accounts Receivable management function for the team’s portfolio, monitoring aging and ensuring that open Accounts Receivable matters are addressed in a timely manner by the team. Coordinates with Accounting and Program Administrators in researching and resolving complex outstanding balance issues, including interfacing with the donor as needed.
• Serves as team lead for WWF’s annual US Government single audit process, and other project audits in assigned portfolio. Ensures timeliness and completeness of assigned schedules and supporting workpapers. In coordination with WWF’s VP of Accounting and Controller, responds to audit questions or requests from WWF’s external auditors.

Lead and/or participate in special projects as requested by VP, Program Operations

Perform other duties as assigned.

Skills and Abilities

• A Bachelor’s degree is required, preferably in accounting, business, public administration, or a related field. A Master’s degree in accounting, finance or business administration is preferred.
• A minimum of 10 years of non-profit grants management experience, with 8 years of that in managing subrecipient grant programs and the full subaward management lifecycle.
• Strong management skills are essential, with demonstrated experience in successfully leading teams and managing projects.
• Strong financial analysis, data management, analytical/problem solving skills, creativity, and initiative.
• Advanced knowledge of accounting principles, particularly in accounts receivable process and balance sheet reconciliations, is necessary, coupled with a knowledge of financial reporting requirements and related regulations for USG and multilateral and bilateral donors.
• Demonstrated expertise in the Uniform Guidance
• Advanced ability to assess process and recommend advanced process and systems solutions to advance overall operations.
• Professional judgment is needed when prioritizing deadlines and workload with a focus on compliance and high levels of customer service and communication at all times.
• Demonstrated expertise in managing staff in all employee life cycle stages (from hire to exit)
• Preferred experience using Adaptive Insights, Workday and SmartSimple. Experience working in advanced accounting applications is required.
• Excellent organizational skills with emphasis on project and financial management
• Outstanding oral and written communication skills
• Committed to building and strengthening a culture of inclusion within and across teams.
• Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
  • Demonstrates courage by speaking up even when it is difficult, or unpopular.
  • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
  • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
  • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

Outgoing Agreements Team (OAT)

• Leads the agreement administration function for all outgoing agreements issued under HQ grants, contracts, and cooperative agreements.
• Leads outgoing agreement business processes design and establishes service level agreements (i.e. lead-time standards) that center on a mission-driven, customer service orientation, but also balance risk mitigation and compliance. Coordinates and communicates effectively with cross-departmental stakeholders for input, agreement and to set expectations.
• Monitors outgoing agreement dashboard and works with Team and other stakeholders to resolve escalated issues.
• Develops, updates and communicates the Grant and Consultant Issuance Policies and Procedures as appropriate.
• Collaborates with the Business Technology Solutions Team (BTS) to ensure consistent business processes across WWF US, including US managed country offices.
• Partners with the incoming Grants Administration Unit and Legal team to ensure proper use of agreement templates and consistent communication regarding compliance matters with the Outgoing Agreement Team.
• Directs the development of training and other capacity building strategies to ensure the successful implementation of the outgoing grants management system module and the continued roll-out of functionality that will benefit Program Operations and the organization.
• In collaboration with BTS, develops, plans and leads business process training for the Outgoing Agreement Team and internal business partners, including job aids and other training materials.
• Oversees the development and maintenance of the Outgoing Agreement Sharepoint site.

Government & Network Financial Reporting and Audit

• Directs the team responsible for the preparation and submission of external donor financial reports to WWF-International, other WWF entities, Government entities, and other funders. Ensures that the financial reports provide accurate information, are supported by clear and complete workpapers, and are prepared and submitted in a timely manner.
• Oversees the processing of payments through WWF’s USG letters of credit and for the processing of invoices and receipts for all funding agreements in the Government and Network portfolio.
• Leads Accounts Receivable management function for the team’s portfolio, monitoring aging and ensuring that open Accounts Receivable matters are addressed in a timely manner by the team. Coordinates with Accounting and Program Administrators in researching and resolving complex outstanding balance issues, including interfacing with the donor as needed.
• Serves as team lead for WWF’s annual US Government single audit process, and other project audits in assigned portfolio. Ensures timeliness and completeness of assigned schedules and supporting workpapers. In coordination with WWF’s VP of Accounting and Controller, responds to audit questions or requests from WWF’s external auditors.

Lead and/or participate in special projects as requested by VP, Program Operations

Perform other duties as assigned.

• A Bachelor’s degree is required, preferably in accounting, business, public administration, or a related field. A Master’s degree in accounting, finance or business administration is preferred.
• A minimum of 10 years of non-profit grants management experience, with 8 years of that in managing subrecipient grant programs and the full subaward management lifecycle.
• Strong management skills are essential, with demonstrated experience in successfully leading teams and managing projects.
• Strong financial analysis, data management, analytical/problem solving skills, creativity, and initiative.
• Advanced knowledge of accounting principles, particularly in accounts receivable process and balance sheet reconciliations, is necessary, coupled with a knowledge of financial reporting requirements and related regulations for USG and multilateral and bilateral donors.
• Demonstrated expertise in the Uniform Guidance
• Advanced ability to assess process and recommend advanced process and systems solutions to advance overall operations.
• Professional judgment is needed when prioritizing deadlines and workload with a focus on compliance and high levels of customer service and communication at all times.
• Demonstrated expertise in managing staff in all employee life cycle stages (from hire to exit)
• Preferred experience using Adaptive Insights, Workday and SmartSimple. Experience working in advanced accounting applications is required.
• Excellent organizational skills with emphasis on project and financial management
• Outstanding oral and written communication skills
• Committed to building and strengthening a culture of inclusion within and across teams.
• Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
  • Demonstrates courage by speaking up even when it is difficult, or unpopular.
  • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
  • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
  • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

WWF is committed to maintaining a safe and healthy workplace and requires all US-based staff to be fully vaccinated for COVID-19. WWF will consider requests for accommodation from the vaccine requirement based on disability, medical contraindication, sincerely held religious belief, or any other category protected by federal, state, or local law.

To Apply:

• Submit cover letter and resume through our Careers Page, Requisition #23117
• Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.