The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Energy Agency (IEA) is an intergovernmental organisation committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation. The IEA operates as an autonomous body within the framework of the OECD. Both the IEA and the OECD seek opportunities to work with an increasing number of non-member countries of growing importance to the world economy. The Agency aims to foster the contribution of the energy sector to economic development and environmental sustainability across the globe.

The Direcotarate of  Sustainability, Technology and Outlooks (STO) is looking for a Director’s Assistant who will report directly to the Director of STO (A7).  The main purpose of the job is to carry out the necessary secretarial duties in order to relieve the Director of a number of administrative tasks.

Main Responsibilities

Executive assistance

•        Manage the Director’s calendar of appointments, organise meetings and manage the electronic agenda on his behalf; filter telephone calls, answer enquiries (phone, e-mail, in person) of a routine nature, in both official languages of the Organisation; receive and assist visitors who are frequently high-level officials.

•        Assist in organising the workload of the Director, by managing the flow and storage of information to his office and maintaining a schedule of action points. Flag priority issues requiring immediate attention and ensure deadlines for priority/urgent messages are met. Take the initiative in following up on matters that do not require the Director’s personal attention.

•        Co-ordinate briefing meetings and provide supporting background material for the Director prior to meetings and official travel and take note of any follow-up action required.  Prepare documentation and Powerpoint presentations for internal and external meetings where necessary.

•        Take responsibility for all travel arrangements and expense claims for the Director.

•        Co-ordinate and manage all official engagements and missions for the Director, paying particular attention to protocol.

•        Delegate action items to Divisions on behalf of the Director and ensure deadlines are met and contribute to the overall planning of activities and smooth running of the Director’s office.

•        Draft emails and letters for the Director and co-ordinate responses on his behalf.

Directorate and Budget management

•        Liaise closely with other assistants to ensure smooth operations of the directorate

•        Provide support to the Director in the preparation of budgetary reviews, liasing with relevant colleagues in STO and FIN.

•        Carry out other tasks as required.

Communication and Co-ordination

 •       Act as one of the central points of contact, which involves working closely with other staff in the Directorate and Agency, to ensure a timely and effective response to inquiries and requests from the Director.

Other Duties

•        Assist other members of the team as necessary and replace or coordinate replacement for them in their absence.

•        Carry out other related tasks as required.

Ideal Candidate Profile

Academic Background

•        At least good secondary level of education, preferably post-secondary.

Professional Background

•        Relevant experience of administrative tasks, preferably in an international environment.

•        Good knowledge or capacity to learn of the administrative rules and procedures of the Organisation or another international organisation, in particular with respect to the procedures to be followed for the organisation of meetings and regarding official travel.

Tools (If Appropriate)

•        Very good command of a range of software packages (Word, Excel, PowerPoint, SAP) and ability to adapt to new technologies.

Languages

•        Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

•          For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Teamwork, Client focus, Diplomatic sensitivity and Organisational knowledge.

•           Please refer to the level 2 indicators of the OECD Core Competencies.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen for the 1^st week of July and panel interviews are planned for the end of July2023.

Contract Duration

·       Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

·       Monthly base salary starting from 4,421 EUR, plus allowances based on eligibility, exempt of French income tax.

·       Click here to learn more about what we offer and why the OECD is a great place to work.

·       Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

·       Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant. 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.