Documentation Specialist
JOB DETAIL
PROJECT DESCRIPTION: The “TB Innovations and Health Systems Strengthening” project is a USAID-funded project that aims to strengthen national and regional level implementation of the National TB Strategic Plan by providing state-of-the-art capacity building and technical expertise to scale up TB and DR-TB prevention, detection, and treatment. The Project will identify and help implement proven approaches to improve TB prevention, increase TB case detection rates, decrease default rates, and increase TB treatment success rates and TB cure rates.
JOB SUMMARY: Reporting to the Strategic Information Advisor, the Documentation Specialist will be responsible for supporting the program and clients in the quality documentation to ensure maximum utilization and impact. Leading and working with KM and Communication Specialist, s/he will document programmatic and technical materials and development of project’s high-level legacy documents. S/he will provide quality support to technical teams on the appropriate use of FHI360 and USAID policies, procedures, and instruments for programmatic documentation.
KEY RESPONSIBILITIES:
- Lead development, documentation and dissemination of tools, materials, reports (progress and work plan), papers, and programmatic intervention, including process documentation tools.
- Work collaboratively with the country office and regional level technical teams to conceptualize, design and develop quality documentation for performance measurement system and advance strategic interests of the project and the organization.
- Work closely with donor and counterparts and other implementing partners to ensure documentation activities are implemented according to standard operating procedures.
- Co-lead with KMC Specialist to strengthen knowledge repository and support technical teams in systemizing best practice documentation of the project.
- Prepare reports summarizing project results including editing technical reports and documents.
- Respond to requests and inquiries from internal and external staff.
- Document quality technical briefs, reports, or other necessary materials to facilitate programmatic best practices, policies, and procedures.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS:
- Filipino national or legal resident of the Philippines.
- Strong knowledge and demonstrated experience of programmatic documentation.
- Ability to interpret strategic information and prepare quality reports aligned with donor and organizational requirements.
- Excellent oral, written communication, and analytical skills.
- Ability to influence and collaborate with internal and external stakeholders.
- Demonstrate proficiency with using Microsoft Office Suite required and other cutting-edge technologies as appropriate.
- Able to communicate in a clear, positive fashion with clients and staff.
- Experience working in USAID programs in Asia, particularly in the Philippines is an advantage.
WORKING CONDITIONS AND TRAVEL REQUIREMENTS:
- Usual office working conditions.
- Ability to travel domestically at least 25%.
EDUCATION/EXPERIENCE:
- Master’s degree or its international equivalent in Health, Human Development, International Development, Social Sciences, or related field.
- Typically requires 5 to 8 years of relevant work experience.
- Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in assigned areas.
- Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
- Must be able to read, write, and speak fluent English.
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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