Description

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.

In addition to its investment work, IFC operates a major program of private sector advisory services projects in Latin America and the Caribbean. The program’s objectives are to promote direct investment in the private sector, build local businesses and financial intermediaries, and help improve the business-enabling environment, and hence contribute to poverty reduction in LAC. IFC in Latin America is seeking to recruit an experienced Assistant based in Kingston, Jamaica. The office covers 12 countries in the Caribbean: Antigua and Barbuda; The Bahamas; Barbados; Belize; Dominica; Grenada; Guyana; Jamaica; St. Lucia; St. Kitts and Nevis; Suriname; and Trinidad and Tobago. As part of the Administrative and Client Support (ACS) team, the candidate will:

ROLES AND RESPONSABILITIES:

•  Provide a high level of office support to the IFC Kingston team and Management to significantly contribute to the achievement of the unit work program.
•  Coordinate team schedules, considering priorities, monitoring changes, and communicating the information to appropriate staff, including officials or clients outside the World Bank Group.
•  Schedule appointments, arrange meetings and disseminate relevant information or materials.
•  Coordinate travel arrangements for senior staff.
•  Independently undertake diverse and complex work assignments, interpreting existing procedures and processes and application to assist with the implementation of the unit work program.
•  Handle incoming and outgoing written & verbal communications with clients and Government partners.
•  Exercise quality enhancement for projects and documents, ensuring adherence to departmental, VPU and institutional guidelines.
•  Draft and edit and translate routine correspondence, applying effective proofreading and grammar skills with high quality and writing standards.
•  Assist in preparation and logistical planning for various events e.g., conferences, workshops, etc.
•  Provide logistical support to visiting missions to the English-Speaking Caribbean
•  Maintain accurate and efficient filing (paper and electronic)
•  Back-up of administrative team colleagues in the Caribbean sub-region when necessary
•  Assist client relationship management, regularly managing and updating the database for all industries.
•  Prepare documentation for IFC internal processes.
•  Help the team update pitch books for clients in different sectors.
•  Support the Senior Program Assistant and assist in ad-hoc activities in coordination with team members (HQ/CO) and external counterparts.

Selection Criteria

•  Bachelor’s degree with 5 years of experience or equivalent combination of education and experience
•  Previous work experience in various secretarial, administrative, logistics, and finance duties.
•  Experience in an international organization, private sector and/or knowledge of the World Bank Group procedures and tools would be a plus.
•  Demonstrated initiative and resourcefulness, exercising good judgment in handling confidential and sensitive information.
•  Excellent communications skills, both oral and written.
•  Proficient computer skills, particularly Microsoft Office (Word, Excel, Power Point) and Internet applications; ability to pass relevant WBG tests as required.
•  Effective time management and organizational skills.
•  Ability to produce high-quality work under pressure.
•  Committed team player with demonstrated inter-personal skills and ability to work effectively in a multicultural environment.
•  Strong client service orientation with an openness to feed-back and new ideas.
•  Ability to adjust to changing business needs by continuous learning/training. 

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.