Education Database Coordinator Poland
JOB DETAIL
NRC – Norwegian Refugee Council is a Norwegian humanitarian aid organisation that has been supporting displaced people for 78 years across the world. It has been active in Ukraine since 2014 providing humanitarian assistance including specialised legal services for displaced people and communities. Since March 2022 it also operates in Poland. The scope of NRC’s support in Poland includes running of a transit site at the Warsaw East Railway Station and, in partnership with national organisations, support in areas of legal advice, cash transfer programming, protection, shelter and education.
NRC Education programming in Poland has the strategy of strengthening Polish formal education system so that it is a safe, inclusive, and welcoming environment for displaced children who join Polish schools. This is done through teachers and cross-cultural assistants’ trainings, students integration projects, remedial classes and many more, in partnership with organizations, such as Center for Citizenship Education, Foundation for Social Diversity, EMIC and Children University Foundation. NRC also supports Ukrainian School run by KIK and Ukrainian House. To respond to the needs of displaced youth, together with GPAS, NRC runs a youth club in the centre of Warsaw.
NRC’s direct contribution to improving the situation of displaced children is the running of the Better Learning Programme. It is NRC’s flagship psychosocial school support program that aims at reducing war- induced stress level among children and improving their academic functioning. You can read more about BLP here.
We are seeking a highly qualified, resilient, dynamic professional to help us measure the effects of BLP implementation in classrooms in Poland.
Role and responsibilities
The purpose of the Education Database Coordinator position is to design a system for monitoring and evaluation of the wellbeing of pupils who take part in NRC’s flagship classroom-based PSS program – the Better Learning Programme (BLP) and support BLP implementation in schools across Poland.
Generic responsibilities
- Adherence to NRC policies, guidance and procedures.
- Ensure compliance with the Education strategy, tools, handbooks, guidelines, and standards.
- Participate in programme design and proposal discussions.
- Support the implementation, dissemination and use of evaluations, assessments and monitoring data in programme development, adjustment, or review.
- Contribute to organisational learning through supporting specific analysis, lessons learned and reports.
Specific responsibilities:
- Develop data management system for the implementation of the Better Learning Programme, using the already existing BLP Monitoring & Evaluation tools and survey (such as Student Learning in Emergency Checklist),
- Conduct workshop to contextualize these tools and approaches to Poland context,
- Conduct analysis on the Better Learning Programme outcomes, once sufficient data are captured,
- Integrate the tool and system into the partner organisation’s teacher training,
- Conduct capacity building for the partner organisation in how to use and sustain the measurement tool and system,
- Regularly conduct spot checks of partner organisation system usage and trouble-shooting and updating where needed,
- Develop, implement, manage and administer databases and related procedures in a secure and safe manner,
- Ensure project-specific databases that meet donor and NRC programme requirements are developed and fully operational during the life of project,
- Prepare and provide dashboards, statistical charts, tables, and other visualisation methods important for the internal and external documentation,
- Implement and maintain a filing system for BLP-related documentation. Work closely with Education PDM and partner organisation to ensure databases/data storage solutions are user- friendly and data protection (GDPR)compliant,
- Communicate with BLP researchers from the University of Tromso,
- Support overseeing the research on the impact of BLP on stress reduction among pupils taking part in BLP done by an external company,
- Ensure communication between technical and non-technical staff,
- Support drafting of the final report for the donor (EEA and Norway grant),
- Perform any other tasks as requested by Education PDM.
Critical interfaces
The Education Database Coordinator will interact with the following:
- Project planning and implementation: Education Project Development Manager (PDM), Head of Programme, Monitoring & Evaluation manager,
- Area operations: Logistic and Finance managers,
- Staff and partner organisation capacity building: HoP, Education PDM, partner organisation representative
Professional competencies
- University degree in sociology, Big Data, Information Technology, Computer Science, Statistics, Datascience, Data management or analytics or a related field.
- Fluency in both oral and written communication in the Polish and English.
- Minimum 2 years of relevant experience (e.g. working with managing large sets of data from varioussources).
- Understanding of data and information needs for programmanagement and decisionmaking
- Knowledge of different data collection methodologies, including mobile data collection.
- Solid background in usage of MicrosoftOffice software package(MS Excel advanced).
- Experience with VBA developments desirable.
- Experience in building secure information systemsdesirable.
- Knowledge of data analysisand visualisation solutionssuch as PowerBI is an advantage.
- Ability to solve problemquickly and proactively anticipate bottlenecks.
- Understanding of key privacy and information management ethical concerns and ability to manage information management activities withinethical guidelines.
- Background with relational databases and web development is an advantage.
Context specific skills, knowledge and experience:
- Experience of working with NGOs and/orschools desirable.
- Experience of working in a humanitarian/recovery contextdesirable.
Behavioural competencies
- Communicating with impact and respect
- Managing resources to optimizeresults
- Planning and delivering results
- Analysing
- Strategic thinking
- Initiating actionand change
