This is an exciting opportunity to provide administrative support to NRC’s Global Roving & Surge Unit, to ensure the high quality and timely deployment of human resources capacities to NRC country programmes. Additionally, the role will provide support to the wider Emergency Response Section, with a particular focus on coordinating induction and onboarding, event/meeting planning and information management.

What we are looking for:

NRC is seeking a motivated “Emergency Deployment & Administration Coordinator” with high level of administration skills and information management experience. The ideal candidate must be highly organised, have strong attention to detail and possess the ability to work in a fast-paced environment to tight deadlines. We’re looking for a team player with a “can-do” attitude who is willing to take on a broad range of tasks.

What you will do:

Some of your specific responsibilities include:

• Organize online and face-to-face induction sessions for new ERS staff, including ensuring logistical arrangements when inductions are held in Oslo (for example, accommodation, flights, agenda, booking meeting rooms, etc.).
• Coordinate the issue, replacement, and collection of ICT equipment of ERS staff, in conjunction with ICT.
• Support Start-Up missions with tasks such as visa processing, documentation, CO registration, etc.
• Keep track of ERS Learning & Development activities including maintenance of the L&D Tracker, dissemination of information on upcoming courses/seminars
• Support Surge Roster management and deployments, and provide back-up to the Emergency Deployment Specialist, as needed.
• Maintain and update Global Roving and ERT staff list.
• Support Emergency HR projects and initiatives.
• Support the section with the design and update of SharePoint pages/sites.
• Support section coordination and communication by taking notes during meetings and drafting messages.

Please download the detailed job description to learn more about the position.

What you will bring:

• Minimum 3 years of experience in a similar or related role.
• High level of administration skills and information management experience.
• Excellent ICT skills, including proficiency in Microsoft Office including Excel, PowerPoint, and databases.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional attention to detail and systems oriented.
• Team player with a can-do attitude, willing to take on a variety of tasks.
• Proactive, solution oriented and creative problem-solving skills.
• Fluency in English, both written and verbal.
• Previous experience in a similar role is an advantage.
• Documented results related to the position’s responsibilities.
• Good understanding of, or interest in international humanitarian work.
• Ability to work in a fast-paced environment to tight deadlines.

What we offer:

• Duty station: NRC Norway –candidates must have legal rights to work and live in Norway.
• Contract: National permanent contract.
• Salary/benefits: Grade 7 on NRC’s salary scale, with accompanying terms and conditions.
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Find out more about the benefits of working for NRC

Important information about the application process:

• Internal candidates only: please click on the suitcase icon labelled “I am an employee” to be redirected to NRC’s internal careers site.
• When creating your profile, include your full name as given on your passport. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, taking care to attach your latest CV.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

If you have any questions about this role, [email protected] with the job title as the subject line. Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

Learn more about NRC