The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The Emergency Programme Manager will be responsible to manage the design, planning, implementation, monitoring and evaluation of Plan International’s Earthquake Response. He/She will (1) lead on the response management, ensuring that projects, activities, objectives and financials are met in accordance with Plan commitments and donor requirements; (2) support assessments that will be conducted at the beginning of and throughout the intervention, in addition to the contextualization of tools and materials that respond to identified gaps; and (3) ensure appropriate coordination and communication with partners and key stakeholders.

DIMENSIONS OF THE ROLE

Under the guidance and direct supervision of the Country Director, the Emergency Response Programme Manager will ensure quality management of Plan International’s earthquake, working closely with M&E, Finance, Operations, Partnerships, HR and technical specialists, IM and other programmes colleagues.

ACCOUNTABILITIES

Programming
• Ensure quality management of the emergency interventions, both programmatically and financially, including appropriate implementation, spending, monitoring, evaluation and reporting, in accordance with Plan’s systems and the donor’s regulations
• Ensure coordination with partners in the field incl overseeing of remote management of Emergency grants.
• Work closely with the team and partners incl overseeing of remote management of the emergency to ensure projects are implemented in a coordinated and phased manner, in accordance with Plan International’s standards, best practices and policies.
• In coordination with BD manager work on the development of specific humanitarian response strategies, clearly defining key priorities in line with Plan International’s expertise and CO priorities.
• Lead and manage rapid needs assessments, ensuring a clear focus on the specific needs of children and in particular girls. Based on the outcome of the needs assessments provide recommendations to the Country Director and senior management team on programming options and priorities.
• Support the selection of local partner organisations, ensuring alignment with Plan International’s approach and programming priorities in humanitarian crises.
• Support programme technical specialists to ensure programmes are of high quality and have direct positive impact on children affected by crises.
• Ensure appropriate programme quality standards are used in the design and implementation of programmes, particularly SPHERE and its companion guides (such as Child Protection Minimum Standards and Minimum Standards for Education Preparedness, Response and Recovery (INEE)) and the Core Humanitarian Standards (CHS).
• Overall responsibility for preparation of quality reports and updates for different Plan Entities and external actors such as donors.

Representation & Coordination
• Represent Plan International whenever required or delegated by the Country Director
• Engage with relevant humanitarian fora and clusters in country, ensuring appropriate information is provided in a timely basis
• Maintain and develop in country relations with institutional donors.
• Identify opportunities to establish strategic partnerships with other humanitarian agencies.
• Provide updates and reports on the context and project activities to Plan International’s management team, relevant National Offices, partners and donors.
• Attend regular calls, meetings, etc. as required by Plan International.

Operational Support
• Supervise operational support functions (finance, HR, logistics as per the ER team structure)
• Ensure standard Plan International systems and procedures are followed.
• Ensure compliance with national legal requirements
• Together with the in-country security manager monitor local security situation, develop appropriate security guidelines and Standard Operating Procedures (SOPs)

Administration and Finance
• Ensure that administrative support functions are established and maintained in accordance with Plan International administrative policies and procedures
• Coordinate mobilisation of financial resources related to emergency activities;
• Ensure with the Procurement & Logistics Manager/Officer the establishment and maintenance of a functional procurement and supply chain management system;
• Support the Procurement & Logistics Manager/Officer with the timely and appropriate establishment of all logistics infrastructure.
• Develop and ensure timely submission of master budget update, work plans and budget forecasts, in consultation with relevant emergency response team
• Follow up on financial liquidation, settlement, partners cash requests, according to Plan’s procedures and submit spending reports for review and approvals.
• Ensure compliance with donor requirements.

Human Resources
• Outline the composition of the emergency team, ensuring clear reporting lines and job descriptions
• Ensure all Emergency Response personnel understand and carry out their duties in accordance with Plan International’s humanitarian values and principles.
• Conduct performance appraisals for Emergency Response Team staff and ensure regular feedback and mentoring on individual performance is provided.

Information Management
• Develop and oversee and sitreps on the emergency response and recovery.
• Work closely with CO comms manager re: all communication activities
• Ensure timely dissemination of situation reports and fundraising material to Plan International’s Headquarters and National Organisations;
• Ensure appropriate information is shared within the organisation and is uploaded to the organisational intranet.

Fundraising
• Coordinate an appropriate grant pipeline in collaboration with BD Manager and NOs.
• Support Plan International National Organisations develop appropriate funding submissions to institutional donors in coordination with BD Manager.
• Identify potential in-country funding streams and submit funding proposals to these.

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Demonstrable knowledge and understanding of:
• Conversant with the international humanitarian architecture, particularly related to coordination and funding. Demonstrated prior experience of engaging with the humanitarian coordination system and local, regional and global levels.
• Significant programming in emergencies in several continents and diverse contexts
• Experience of designing and delivering training
• Able to work in English. It is desirable to be able to work in at least Arabic
• Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct

Qualifications and Experience
• Degree or equivalent in management or related fields
• Significant field experience of managing emergency programmes in a number of humanitarian crises.
• Demonstrated experience of key practice and standards for humanitarian response such as SPHERE and CHS.
• Significant knowledge of humanitarian response, child protection and disaster risk reduction

Skills
• Committed to Plan International’s core values;
o Strives for lasting impact
o Open and accountable
o Works well with others
o Inclusive and empowering
• Communicator and influencer. (representation)
• Experienced with working with senior management.
• Team player and relationship builder.
• Able to work calmly under extreme pressure and at unpredictable hours during emergency response.
• Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

LEVEL OF CONTACT WITH CHILDREN

Medium contact: Medium frequency of interaction

TRAVEL
• In-country travel is estimated at 50%.
• Occasional international travel may be required.

Location: Beirut

Type of Role: Programmes/ Emergency Response

Reports to: Country Director

Grade: D2

Closing Date: 25 April 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.