• Function title: Ethics Officer
• Reference: NOC-DG-2024-AD/755
• Location: Brussels
• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties – Information about living in Brussels
• Nature of competition: Internal and external competition
• Applicable regulations: Staff regulations governing officials of the EUROCONTROL Agency
• Type of post: Administrator
• Job level: AD6-AD9 – Check salary simulations for the basic grade
• Generic job title: Expert
• Number of posts: 1
• Duration of appointment: 5 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
• Security clearance: EUROCONTROL, NATO or EU Secret
• Directorate/Service: DG/PO – Private Office of the Director General
• Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
• Competition publication date: 22/02/2024
• Competition closing date: 21/03/2024 (23:59 Brussels time)
• Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the Office of the Director General, the Private Office of the Director General provides support and advice to the Director General in the execution of the DG duties towards the Organisation.

Your role

Your role will be to:

• Develop, strengthen, implement and monitor the Agency’s ethics strategy, programme, policies and procedures to ensure core values harmonisation across the Agency, compliance with EUROCONTROL applicable rules and alignment with generally recognised ethics standards.
• Advise management on ethics related matters (e.g. whistleblowing, conflict of interests, alleged fraud, anti-harassment process, etc.) and, in particular, on how to respond to emerging ethics issues that may impact EUROCONTROL’s proper functioning or reputation.
• Investigate and resolve ethical concerns and complaints, ensuring confidentiality and showing integrity throughout the process.
• Review existing Agency’s processes such as the whistleblowing process, ensuring confidential reporting without fear of retaliation.
• Assess regularly the effectiveness of the ethics framework and recommend improvements and remedial actions, as needed.
• Organise and provide Agency-wide ethics info and training sessions (and regular refreshers) to promote ethical conduct, awareness of ethics related rules and standards, understanding of and adherence to those.
• Collaborate with management to develop and implement strategies to prevent unethical behaviours and promote a culture of integrity.
• Cooperate with external stakeholders to engage in discussions on relevant topics related to ethics standards and best practices, fostering a dynamic exchange of ideas and insights.
• Champion diversity and inclusion initiatives by promoting an inclusive workplace culture that respects and values individual differences (e.g. in recruitment, personal development, etc.).
• Prepare reports and presentations on ethics-related matters and foster open and transparent internal communication, responding to inquiries and concerns related to ethics and compliance.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Completed university degree of 4 years in a relevant field (e.g. Ethics, Law, Public Administration, HR, Social Sciences).
• Internal candidates can check on the intranet to see what level of in-house experience is considered equivalent to educational qualifications where appropriate.
• Certification in ethics/compliance management or related field would be considered an advantage.
• A minimum of 5 years’ relevant professional experience to carry out the described tasks, acquired in a complex environment, preferably in an international or public sector organisation.
• Experience in ethics, compliance management and legal requirements.
• Effective presentation skills and experience or ability to provide training.
• Commitment to stay updated on relevant rules, standards and best practices related to ethics.
• Communication: You adapt your communication to different situations and audiences.
• Influencing: You tailor your style and approach to influence others.
• Analytical thinking: You know how to solve complex problems and provide effective solutions.
• Quality focus: You know how to deploy best practices in business activities.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Integrity and a genuine commitment to ethical standards and principles in the public service.
• Capacity to handle sensitive and confidential information with discretion.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1. Knowledge of French (at least at level B2) would be considered a significant advantage. Candidates with no knowledge of French will be required to become, at least, a basic user of French (level A1) by the end of the probation period.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate will be offered a contract of 5 Year (s) pursuant to the provisions of the Staff Regulations governing officials at EUROCONTROL. The contract may be renewed up to a maximum of 9 years or converted into an undetermined contract. Before being established in the post, the selected candidate will be requested to provide certified copies of their degrees and successfully serve a probationary period of 9 months.
• Internal candidates
  If selected, the person will keep their current type of appointment duration (undetermined or determined).
  The internal staff member with a determined contract will be offered, in principle, an appointment for 5 Year(s) with a maximum total duration of 9 years.
• The successful candidate shall be appointed at the grade set out in this vacancy notice, or if a group of grades has been published for a job level, in principle at the basic grade of the published job level.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and read the tips on how to apply.