Executive Assistant
JOB DETAIL
If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about managing, organizing and leading administrative services for senior management, the International Development Research Centre (IDRC) is the place for you!
IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges.
Come join our team and help us build a more sustainable and inclusive world!
Our employment opportunity of the moment: Executive Assistant
Location of Work: Central and West Africa Regional Office (WARO), Dakar, Senegal (Hybrid mode*)
Employment Status: Permanent
Locally Engaged Staff, annual salary range, level 07: XOF 23,828,984 – 34,715,384
Take a minute to see if your profile fits IDRC:
You have:
- A university degree (Bachelor) in administration or an equivalent combination of education and experience in business administration, office administration or related field.
- Proficiency in French and English (reading, writing, and speaking).
- A minimum of five (5) years of relevant experience in providing executive, administrative and operational support in a senior manager’s office including the management of corporate communications and scheduling.
- An experience in regional and international travel coordination and event organization.
- An in-depth understanding of executive, administrative and operational procedures.
You are:
- Aligned with the IDRC’s culture and value statements: At IDRC we are respectful, intentional and accountable.
- A skilled communicator with great interpersonal skills and the ability to provide instructions, advice, guidance on operational and administrative activities while maintaining confidentiality.
- Competent in planning, organizing, and coordinating daily activities while paying close attention to details.
- Resourceful and dependable, able to work under pressure and meet deadlines while juggling competing priorities.
- Comfortable solving problems, identifying their source, and applying this knowledge to support WARO’s efficiency.
- Proficient in the use of Microsoft Office suite, with particular emphasis on SharePoint and Outlook management.
- A team player within a multidisciplinary group of people from diverse cultures.
You are interested in:
- Advancing IDRC’s mission and strategic goals by supporting the current and future activities of the Central and West Africa Regional Office in Dakar.
- Coordinating the daily activities of the Regional Director and prioritizing the incoming flow of work.
- Liaising with internal and external stakeholders, screening correspondence, and analysing information required for a response.
- Conducting daily coordination and logistical support using corporate systems.
- Facilitating cross-functional collaborations and sharing of information.
- Joining an organization that values and models diversity, inclusion, and equity.
Then we are interested in your profile!
At IDRC, we support your professional development.
Additional Information:
For more details on the primary duties and responsibilities, view Job Details.
* Hybrid Mode: Have the flexibility to work in hybrid mode (Minimum 3 days out of 10 in the office).
As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities.
We appreciate your interest, however, only candidates selected to continue in the process will be contacted.
The International Development Research Centre is committed to creating and fostering a respectful, diverse, equitable and inclusive workplace culture that reflects the people’s lives we impact and the Canadian community we work within, where everyone can truly be themselves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, as well as persons with physical or mental disabilities to be part of our team. At IDRC, we place human rights and dignity at the center of our work. We have a zero-tolerance approach to inaction against sexual exploitation, abuse and harassment in the delivery of our mandate and during our research-for-development activities.
We strive to ensure barrier-free selection processes. If you are contacted regarding a career opportunity, testing or interview, please advise the People and Corporate Culture Division representative of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.
All IDRC employment offers will be contingent on satisfactory references and self-declaration results. IDRC will request information from references provided by job applicants about any findings related to sexual exploitation, abuse and/or harassment in the context of employment. By submitting an application, job applicants confirm their understanding of the recruitment process above.
Who can apply? Senegalese citizens or residents legally authorized to work in SEN.
