The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD has earned a leading role in international tax issues. The Centre for Tax Policy and Administration (CTPA) is the focal point for the OECD’s work on all taxation issues, both international and domestic, and it works to advance the Strategic Orientations of the Secretary General, ensuring impact of the OECD tax work in the international governance architecture. The CTPA collaborates with other parts of the Organisation on issues such as the digitalisation of the global economy, tax and climate change, tax and inclusive growth, and the impact of taxation on labour markets and several other multidisciplinary projects. The CTPA also provides the analytical support to the OECD’s Committee on Fiscal Affairs, which consists of senior tax policy and administration officials from OECD countries, Associate and Partner countries and other international and regional tax organisations. It also supports the work of the the Inclusive Framework on Base Erosion and Profit Shifting (BEPS), with more than 140 member countries and jurisdictions, and the Inclusive Forum on Carbon Mitigation Approaches.  Through its work, the CTPA enhances the OECD’s global role in standard-setting, building knowledge, communicating with the world and interacting with governments and stakeholders from around the world to inform and influence policy making in the tax area.

The Centre for Tax Policy and Administration (CTPA) is looking for a proactive, experienced and motivated Executive Assistant to provide support to one of the Deputy  Directors of the CTPA Director’s Office and to the Counsellors team. The successful candidate will carry out a wide range of administrative duties liaising between the Director’s office and the rest of the Centre, with the Office of the Secretary-General, as well as with other Directorates. S/he will work under the direct supervision of one of the Deputy Directors of the Director’s Office.

Main Responsibilities 

Executive assistance

•  Provide proactive and timely executive assistance to one of the Deputy Directors; organise appointments and all official engagements optimising planning and ensuring co-ordination within the Director’s office and other stakeholders as required.
• Exercise good judgement and initiative to manage all routine matters not requiring the personal attention of the Deputy Director, ensuring smooth and efficient co-ordination.
• Anticipate needs, flag priority issues requiring immediate attention.
• Ensure deadlines are met and recommend follow-up actions.
• Centralise and review invitations to speaking engagements across CTPA.
• Draft, routine correspondence as required in both official languages.
• Provide support to the Counsellors in particular with coordinating and keeping track of briefing notes, transmission notes, correspondence received from other directorates and external stakeholders.
• Provide backup support to the other members of the support team in the Directors Office.

Documents, meetings and website

• Support the preparation of documents and reports for official use in both OECD official languages and according to OECD standards, including formatting and organising translations.
• Prepare briefing folders, and post documents on the CTPA’s eShare, Sharepoint or Clearspace site as necessary.
• Organise virtual and in-person meetings and conferences, held both in Paris and abroad, including document preparation in accordance with OECD standards, registering participants in the OECD Event Management System (EMS), reserving conference rooms, organising receptions, setting-up conference calls and any other conference services in liaison with the appropriate service providers, preparing and maintaining participants lists and dispatching letters of invitation.
• Provide support during events and meetings as required.

Missions

• Organise missions including business travel arrangements, visa applications, preparation of mission orders and expense claims using SAP software, compile briefing files, consultant contracts and any follow up action for the Deputy Director as necessary.

Other tasks

•          Carry out other tasks as required.

Ideal Candidate Profile

Academic Background

•           At least a secondary-level education, in business administration, office management, or language studies.

Professional Background

• Previous experience in administrative work, organising missions and conferences, preferably acquired in an international, multi-cultural environment.
• Previous experience as an executive assistant for a senior manager.
• Previous experience in organising OECD conferences or other large international meetings would be a definite advantage.
• Excellent knowledge of the administrative rules and procedures of the Organisation, as well as of the procedures to be followed for the organisation of meetings and missions, or proven ability to learn and assimilate new rules and procedures quickly.
• Ability to draft routine correspondence in both official languages

Tools:

• Proficiency in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn the standard range of software packages used in the Organisation and to make optimal use of these tools and new technologies: e.g eOSG, eCouncil, eShare, Sharepoint, Clearspace, SAP Missions, Event Management System (EMS), Conference Reservation Management System (SRM) and O.N.E.
• Proficiency in remote and hybrid conferencing solutions (e.g. MS Teams and Zoom)

Languages

• Fluency in one of the two OECD official languages (English and French) and good knowledge of the other, with a commitment to reach a very good working level.

Core Competencies     

•   For this role, the following competencies would be particularly important: Achievement focus, Drafting skills, Flexible thinking, Managing resources, Teamwork, Client focus, Diplomatic sensitivity, Organisational knowledge, Organisational alignment,
•   Please refer to the level 2 indicators of the OECD Core Competencies.

Contract Duration

Two years fixed term appointment, with the possibility of renewal

What the OECD offers

• Monthly base salary starting from 4,421 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our  workplace environment and many other policies supporting staff in their daily life.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Selection Process

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.