Executive Assistant to the Regional Director
JOB DETAIL
|
To operate and perform a diverse range of secretarial and designated administrative duties to the highest professional standards, with considerable independence while maintaining confidentiality at all times. The incumbent is expected to uphold the integrity of office of the RD and to contribute to its character by exercising good judgement and initiative in delivery. Central to this requirement is the ability to organize and having reasonable knowledge of IUCN Oceania and the role of the Regional Director
The position encompasses the following major functions or key result areas:
• Administration services
• Office Management for the Regional Director’s office
• Communication for the Office of the Regional Director
The specific duties of this position include, but are not limited to, the following:
• Provides administration support to the Regional Director.
• Ensures that the integrity of the RD is upheld in terms of professionalism at all times.
• Works closely with the Membership Focal Point and Executive Services Officer in setting RD schedules, executive office schedules, travel, work priorities and deadlines.
• Undertake the secretarial role to the core management team and in so doing facilitate an archive of relevant core management team records for reference.
• Answers and screens enquiries and correspondence in an efficient and appropriate manner, based on familiarity with the subject matter, and refers other matters to appropriate staff members or departments.
• Organizes, prioritizes and tracks agenda, meetings, appointments and paper flow of the Regional Director.
• Provides support for meetings and conferences, and prepares all relevant documents for the Regional Director.
• Organizes travel, including flights, accommodation and other logistics and coordinates and
• Prepares documents related to travel.
• Maintains office systems, including data management and filing.
• Provides reasonable support to the Executive Office team.
• Assists in meeting and greeting visitors at all levels of seniority as and when required.
• Assists in producing documents, briefing papers, reports and presentations.
• Assists in carrying out background research and presenting findings on matters assigned.
• Prepare presentations and papers as and when required.
• Ensures the courteous, effective and efficient organization of and support to visitors including booking of rooms and refreshments as necessary.
• Provide administrative and other support to Programmes and Projects as and when required.
| • • Minimum Qualifications:
1. Knowledge: University degree is preferable, although a Diploma relevant administrative qualification from a tertiary institution is required. • Other Essential Criteria: • The ability to communicate complicated or sensitive information with varied audience in person and or in writing. • IUCN Mission and Values: 1. It is part of every staff member’s terms of reference to contribute to IUCN’s vision to “A just world that values and conserves nature.” |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
