Executive Associate
JOB DETAIL
Paraguay has established a vision for a more sustainable and inclusive society in line with the Sustainable Development Goals (SDGs) with its National Development Plan Paraguay 2030 (NPD). Following implementation of the previous Country Programme that supported strengthening of democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues, UNDP as a key development partner of the government of Paraguay will implement the new UNDP Country Programme for the period 2025-2029, striving to deliver on a programme portfolio that is responsive to the NPD and through a platform for the continuous integration of the 2030 Agenda that is underpinned by innovation, promotion of “whole-of-government” and “whole-of-society” responses in order to leave no one behind, and in coherence with our UN partners.
UNDP, as the main development agency of the United Nations, has a unique position to help countries and articulate efforts to achieve sustainable development. In Paraguay, it works with a comprehensive and multisectoral approach, supporting national processes that involve planning, coordination, legislation development, and monitoring. UNDP works with State institutions at the national and territorial level as well as with groups from civil society, academia, and the private sector. UNDP, as a key development partner, will implement the new Country Programme for 2025-2029, approved by the Ministry of Foreign Affairs. The new UNDP Country Programme aligns with Paraguay’s National Development Plan. It aims to enhance social protection, socio-economic development, environmental sustainability, and institutional strengthening. This programme leverages UNDP’s comparative advantage in these areas to contribute effectively to Paraguay’s sustainable development, ensuring no one is left behind and fostering innovation, digitalization, and cutting-edge technologies.
Under the guidance of the Resident Representative and Deputy Resident Representative, the Executive Associate to RR/RC ensures effective and efficient functioning of the front office, coordination of its daily activities, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Associate works in close collaboration with UNDP staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.
Position Purpose
Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR’s/DRR’s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR’s /DRR’s office.
The Executive Associate to the RR and DRR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Key Duties and Accountabilities
| 1.) Ensure effective and efficient functioning of the Resident Representative (RR) office. | |
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| 2.) Provide effective communications support to the office to facilitate essential flow of information. | |
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| 3.) Facilitate knowledge building and management in the Country Office. | |
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| Performs other duties within the functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None |
Requirements:
Education
- Secondary Education is required.
- A university degree in Social Sciences, Management, Business Administration, Public Administration, Finance or equivalent will be given due consideration, but is not a requirement.
Experience, Knowledge, and Skills
- Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant experience is required;
- Experience in the use of computers, office software packages (MS Word, Excel, etc), and in handling web-based management systems, is required;
- Relevant progressively responsible secretarial, administrative, and/or programme experience, is desirable;
- Experience in event organization including protocol aspects is desirable;
- Experience working in an UN environment is an asset.
Language Requirements
- Fluency Spanish and English is required.
Expected Demonstration of Competencies
| Core : Full list of UNDP Core Competencies can be found here | ||||||||||||||||||
| Achieve Results | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. | |||||||||||||||||
| Think Innovatively | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. | |||||||||||||||||
| Learn Continuously | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. | |||||||||||||||||
| Adapt with Agility | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. | |||||||||||||||||
| Act with Determination | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | |||||||||||||||||
| Engage and Partner | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. | |||||||||||||||||
| Enable Diversity and Inclusion | LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination | |||||||||||||||||
Cross-Functional & Technical competencies (insert up to 7 competencies)
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Disclaimer
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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