• Function title: Facilities Expert & Technical Project Manager
• Reference: NOC-HR-2023-AD/652
• Location: Brussels (The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties). – Information about living in Brussels
• Nature of competition: Internal and external competition
• Applicable regulations: Staff regulations governing officials of the EUROCONTROL Agency
• Type of post: Administrator
• Job level: AD6-AD9 – Check salary simulations for the basic grade
• Generic job title: Expert
• Number of posts: 1
• Duration of appointment: 5 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
• Security clearance: EUROCONTROL, NATO or EU Secret
• Directorate/Service: HRS/AIFM – The Agency Infrastructure Unit
• Working arrangement: Hybrid work (remote and onsite)
• Competition publication date: 13/07/2023
• Competition closing date: 24/08/2023 (23:59 Brussels time)
• Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the Division Human Resources and Services, the Agency Infrastructure Unit provides technical infrastructure, facilities management and logistics services (except for the Maastricht site).

This job requires frequent missions to the EUROCONTROL sites in Brétigny (France) and Luxembourg.

Your role

Your role will be to:

• Manage projects including planning, budget management, resource allocation (human/financial), reporting, monitoring, risk management, co-ordination with external providers, etc.
• Lead or contribute to projects often requiring reaching out to various (support) teams including teams on other sites (Luxembourg, France):
  • Projects aiming at managing technical obsolescence, conformity of technical infrastructure with applicable legislation and environmental objectives defined by EUROCONTROL.
  • Projects aimed at managing available spaces, the layout of offices, conference rooms, relaxation areas, etc. in accordance with the legislation in force (IBGE, NIT, well-being code, RGIE, etc.).
  • Opportunities to enhance the availability, efficiency, effectiveness, quality and compliance of technical installations.
• Draft project status overviews and comprehensive technical reports to management on services, activities, measurements (KPIs), problems, budget management, etc.
• Organise, coordinate and monitor the activities carried out by internal teams and subcontractors (technicians, engineers) in charge of the technical infrastructures (e.g. BMS, IT, HVAC, ELEC, Energy) and ensure delivery of facilities in compliance with legal provisions & service level agreements (SLA); escalate issues to the Head of Technical Facilities if required.
• Identify technical requirements, draft technical specifications, participate to the procurement tender process (drafting calls for tender, tender evaluation, etc.).
• In collaboration with the Head of Technical Facilities propose and trigger strategic initiatives for improvement of services and performance of installations (total cost of ownership (TCO), energy consumption, environmental footprint, etc.) and follow up the implementation.
• Ensure continuous service on site during extended working hours and weekends, when requested (H12D7 organisation of work) and guarantee a 24/24h stand-by service (on call L2 Local System Expert (LSE) roster 7D 24H) in order to deal with emergencies and comply with legal requirements.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Completed relevant university studies (Electrical Engineering, Electro-mechanical Engineering, Industrial Engineering, etc.) of four years or three years plus one-year relevant working experience.
• Internal candidates should go to page check on the intranet to see what level of in-house experience is considered equivalent to educational qualifications where appropriate.
• Minimum 5 years’ relevant professional experience to carry out the described duties acquired in an industrial or mission-critical environment.
• Applicants must have the following certifications:
  • BA4/5, VCA certification (to comply with Belgian legislation).
  • The selected candidate will have to succeed internal certifications, Certificate of Competency (COC), etc.
• Experience in:
  • Contributing to or managing complex activities / projects (multi-technical, critical infrastructures, data centre, etc.).
  • BMS, IT, HVAC, Electricity domains (building safety, security management, technology, standards, maintenance procedures, safety regulation).
  • Data Centre or critical infrastructures.
  • Budget & Contract management.
• The following would constitute an advantage:
  • Experience in energy management.
  • Experience in access control and Closed-Circuit Television (CCTV) (video surveillance).
• People & Project Management skills.
• Understanding of rules related to safety and relevant procedures required to ensure compliance with national legislation.
• Technical drafting skills (English).
• Analytical thinking: You analyse information and are able to identity relationships.
• Problem solving: You anticipate and solve business problems.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Quality focus: You set and foster high quality standards.
• Managing people: You set and implement team standards.
• Physical aptitude to work in shift.
• Commitment to undertake 24/7 shift work.
• Awareness of social impact of shift work and adaptability to shift work.
• Staff working in shift, on call or on standby will receive allowances pursuant to the applicable legal provisions in the Staff Regulations.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of French at level C1 and independent users of English at level B1/B2.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate will be offered a contract of 5 Year (s) pursuant to the provisions of the Staff Regulations governing officials at EUROCONTROL. The contract may be renewed up to a maximum of 9 years or converted into an undetermined contract. Before being established in the post, the selected candidate will be requested to provide certified copies of their degrees and successfully serve a probationary period of 9 months.
• Internal candidates
  • If selected, the person will keep their current type of appointment duration (undetermined or determined).
  • The internal staff member with a determined contract will be offered, in principle, an appointment for 5 Year(s) with a maximum total duration of 9 years.
  • This post entails management activities. Established staff members will therefore have to serve a confirmation period of 9 months. This period may be shortened to 6 months if the successful candidate is appointed following a competition preceded by a previous temporary assignment to the post for which s/he was selected. The Director General may also decide not to make subject to this provision if that official has previously been assigned, for a period of 2 years or more, to a post similar to that for which he has been selected and which entailed the same level of management responsibilities.
• The successful candidate shall be appointed at the grade set out in this vacancy notice, or if a group of grades has been published for a job level, in principle at the basic grade of the published job level.
• In case of reserve list: Suitable candidates, however not selected to fill the post, will be placed on a reserve list for similar functions. The period of validity of reserve list is 1 year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and read the tips on how to apply.