Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Building Management Sub-Unit of the Facilities Management Unit, Division of Administration. The Facilities Management Assistant reports to the Chief of the Building Management Sub-Unit, Facilities Management Unit.

Responsibilities

Under the direct supervision of the Chief of the Building Management Sub-Unit, Facilities Management Unit, the Facilities Management Assistant will carry out the following duties:

• Provides the necessary day-to-day hands-on operation and maintenance of the building automation system (BAS), electro-mechanical installations that include chillers, cooling towers, air handling units, split-gas units, sanitary installations, fire protection systems and other systems associated with high office structures.
• Supervises the commissioning of the installation work and testing of any new systems related to HVAC, building automation system (BAS) and Mechanical equipment, if necessary, in coordination with applicable standards and Safety & Security.
• Oversees, performs and/or participates in all maintenance activities of building facilities and infrastructure as and when required.
• Reviews maintenance requirements in line with standard operating procedures (SOPs) and manufacturers’ recommendations.
• Prepares scope of work, material specifications, drawings, material quantities for the purpose of raising requisitions.
• Inspects and takes remedial actions on emergency repair requests and requirements
• Evaluates the functional needs of requesting departments in terms of the utilities and equipment.
• Prepares and issues work orders and blueprints including appropriate technical data for shops and follows up on the development of the work until completion.
• Monitors adequate supply of spare parts for routine scheduled maintenance, as well as maintenance of logbooks, records, and spare parts’ consumption records
• Inspects areas of the complex to ensure use and maintenance of safety standards and equipment.
• Coordinates construction projects and liaises with shops or contractors and operation section, identifying construction problems and providing solutions.
• Reviews contractors’ invoices and assists with cost recovery as required.
• Coordinates, monitors and supervises work performed by contractors to ensure adherence to work schedule and guidelines.
• Ensures the submittal of complete shop drawings and operation manuals when necessary.
• Validates requests for installation or removal of HVAC and mechanical equipment.
• Maintains and updates plans and drawings used as reference information by the unit.
• Compiles documentary evidence on accidents.
• Ensures that projects meet safety and security standards by reviewing them with designated Safety and Security officials.
• Performs other related duties as required.

Competencies

• Professionalism – Thorough knowledge of building services and systems issues, building
operations and analysis and design techniques. Demonstrates skill in building services operation and monitoring. Knowledge of the Organization’s rules and regulations as they pertain to building management and of industry codes and standards. Knowledge of the Organization’s rules and regulations as they pertain to building management and of industry codes and standards. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.

Job – Specific Qualification

Post-secondary education in Mechanical engineering, HVAC, BAS or relevant area is desirable.

Work Experience

A minimum of five years (or three years if graduated with a first-level university degree) of experience in facilities management, HVAC mechanical department, building management, engineering, or related area is required.

Work experience in Cross-discipline and conceptual design capabilities in at least two of following areas: HVAC systems, AHU units (DX, split, RTU, CRAC, etc.), Chilled Water Systems, Condenser Water Systems and Building Management Systems is desirable.

Experience maintaining and/or programming HVAC Control Systems is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Working knowledge of Thai is highly desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Qualified candidates may be assessed through a competency-based interview and / or other assessment methods.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Applicants for GS and related positions may apply and be considered for locally recruited positions no matter where they are currently located (including the current serving staff members at other duty stations), provided they are locally available upon appointment. They must be authorized to work in the country regardless of where they live at the time of applying for the job opening.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.