1. Specific Tasks:

(A) Accounting Functions:

• Prepares monthly cash projections based on programs and procurement needs for the review and signoff of the Finance Manager.
• Prepares quarterly expenses analysis – fuel, social support, medicines, supplies, maintenance, etc for insight and decision-making.
• Accurately pass revenue entries to the correct GLs
• Draft monthly Budgeted vs Actuals (BvA) reports for the review and signoff of the Finance and Grants and Compliance Managers for periodic BVAs meetings.
• Prepares payroll advances repayment tracker and ensures monthly deductions are accurately made
• Ensures that deducted taxes are remitted to the rightful government authorities(NASSCORP, LRA, etc) on time
• Review payment invoices and requests for completeness and quality in accordance with PIHL’s policies and donor requirements.
• Reviews and ensures that expenses are correctly coded to the right Budgets, GLs, Supercodes, Fund Codes, and Program Codes in the accounting software (Microsoft Dynamics NVA13 – SERENIC) during monthly accounting close.
• Work with the Field Finance Coordinator, Finance Officer (s) and Finance Assistants to enter all the monthly expenses (petty cash, account payable, etc) are entered in Microsoft Dynamics and ready for posting by the 5th of every month.
• Review the field batches and journal entries and reclasses for accuracy of the entries and make any adjusting entries if possible.
• Ensures that the finance officer or assistant is sending payment confirmations to the vendors or contractors immediately or every Friday.
• Supports annual and donor-funded project audit(s) by supporting the organizing of audit-sampled documents.
• Performs other financial and accounting functions as assigned by the Finance Manager and Deputy Finance Director.

1. Budget Management and Reporting:

• Develops a cost center tracker that shows market prices of commodities that PIHL procures periodically.
• Monitors burnt rates against approved budgets (BvA) in PBI and flag significant overspent and underspent to the Finance Manager and Deputy Finance Director monthly.
• Performs other budget management and reporting functions as assigned by the Deputy Finance Director.

1. Balance Sheets Reconciliations:

• Prepares Aging and Reconciliation Schedules for the Review of the Finance Manager.
• Supports the finance manager in reviewing payment invoices to ensure their accuracy – amounts, allocations, vendors’ name and business registration, banking details, etc for processing.

1. Other Key Tasks:

• Supports the review and updates of Finance and Accounting Manuals and Sops.
• Orientate new employee(s) on PIHL’s financial process and systems
• Work with Procurement Teams to ensure compliance with PIH’s Procurement regulations to ensure value for money.
• Supports donor-based and annual audits.
• Supports the development yearly finance team work plan.

• The potential candidate must hold a bachelor’s or master’s degree in accounting or finance from a recognized university or college.
• Have at least 3 to 5 years of working experience in a similar role with INGO(s)
• Possesses strong skills and experience in Microsoft Office suits (Excel, Word, PowerPoint, PBI, Outlook, )
• Knowledge of Microsoft Dynamics NAV2013 Nonprofit Version and related computerized accounting applications.

Success Factor

• Attention to details
• Proactive and solution-oriented.
• Multi-task and prioritize.
• Ability to communicate processes and workflow professionally.
• Passionate to work for a social justice health organization
• Demonstrate an understanding of PIH’s overall mission.
• Ability to be coachable.
• Willing to live and work in remote communities
• Ability to work in teams and under pressure.

PartnersInHealth (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Commitment to Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At Partners in Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner in Health’s PSEAH policy. Partner in Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

PartnersInHealth (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.