Finance and Administration Associate
JOB DETAIL
Finance and Administration Associate
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
GGGI has A diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities
The Climate Actions and Inclusive Development (CAID) Unit is part of the Investment and Policy Solutions Division (IPSD) and plays a critical part in supporting GGGI’s global, regional, and country-level programs and projects by:
- providing advisory services, technical analysis, and capacity building and training support;
- developing tools, methodologies, models, and databases;
- supporting stakeholder engagement and consultation processes; and
- conducting applied research and other activities;
CAID works in the areas of:
- Climate change mitigation planning, including National Determined Contributions (NDC) enhancement and implementation, developing and operating measurement, reporting, and verification (MRV) systems for the enhanced transparency framework of the Paris Agreement, long term low greenhouse gas emission development strategies (LT-LEDS), National Adaptation Plans, and nationally determined contributions (NDCs); Frameworks for gender responsive just transitions;
- Green growth metrics, indicators and outlooks;
- Macroeconomic analysis, including cost-benefit analysis and economic modeling (e.g., marginal abatement cost analysis) and green jobs assessment; and
- Energy and natural resources.
POSITION SUMMARY
GGGI is seeking to hire an Associate who will provide project management and administrative support to global programs and projects within the Climate Action and Inclusive Development (CAID) Unit as part of the Investment and Policy Solutions Division (IPSD). The Associate will be responsible for supporting overall financial- and narrative reporting/audit, HR, Coordination, and communications and Knowledge Management activities in CAID.
PURPOSE
The Associate will work closely with CAID team members and relevant stakeholders to support office administration tasks. S/he will also assist the team by supporting tasks related to financial and narrative reporting/audit, procurement preparations, project results reporting, workshops and related project events and activities (e.g., travel and logistical arrangements), preparing documents for travel requests/claims for workshop participants, coordinating CAID’s planning and reporting cycles. Some work will also be required to coordinate CAID’s communications and coordinate and support CAID’s budget preparation, and assisting with finalizing publications and other project deliverables, among other things.
ENGAGEMENT
The Associate shall support engagement with in-house and external experts/organizations to promote GGGI’s CAID programs and activities. Where possible, the Associate will proactively liaise with staff across different Units, Departments, and Division to facilitate two-way communication and efficient business operations. This includes GGGI teams and staff in operational divisions, including country-based teams, as well as to a limited extent with external counterparts in government, research, academic, and other organizations with which GGGI collaborates.
DELIVERY
- Provide general management and administrative support to the CAID Unit
- Maintain an internal project cycle management system to help establish new projects and monitor the delivery of ongoing projects
- Monitor and maintain a database of CAID project development opportunities and partnerships
- Support the development of logframes and establishment of budgets
- Support financial and narrative reporting
- Coordinate internally in the CAID unit to secure inputs and engagement on important corporate planning and reporting processes
- Collaborate with other units and divisions of GGGI on identified joint activities to ensure integrated delivery as “One GGGI”
- Coordinate communications with internal staff and external focal points, including organizing meetings and knowledge-sharing events like training and workshops, and support internal and external communication of CAID related achievements Support the organizing of internal and external meetings and events
- Develop CAID communication materials for visibility – GGGI website, social media (e.g. brochures, postcards, newsletters etc.)
- HR tasks – support the development of terms of references, publish recruitments, coordinate interviews, prepare contracts, and liaise onboarding activities
- Procurement tasks – support the preparation of procurement plans, procurement requests
- Finance tasks – support CAID budget preparation and management by setting-up budgets and keeping track of budget and people planners, generating financial reports for donor submission, and processing procurement/payment requests
- Project development tasks – support the coordination of CAID project development processes with thematic leads and the Director of CAID.
- In coordination with the Communication and Knowledge Sharing Unit, support the Publication Committee related to GGGI flagship publications and knowledge management.
- Other tasks as necessary
REQUIREMENTS
QUALIFICATIONS
- Bachelor’s degree required, with areas of study in administration, economics, finance, public administration, or international relations, or other related fields of study. An advanced degree is an asset.
- Preferably 3 years of experience in project financial management, procurement or administration roles
- Excellent proficiency is required in Microsoft Office software. Familiarity with other design or IT tools is an asset.
- Experience supporting administrative tasks and using Enterprise Resource Planning (ERP) or similar software platforms is highly desirable.
- Verbal and written fluency in English is essential.
- Ability to prepare financial reports in an organized and clear way.
- Experience/knowledge of green growth, climate change and sustainable development is a plus.
FUNCTIONAL
- Organized and able to identify priorities, plan the efficient use of resources, and monitor progress against objectives.
- Exceptional ability to pay attention to details and accuracy. Particularly when it comes to financial reporting, quotation, event logistics, etc.
- Seek opportunities to improve process and outcomes. Frequently review performance to identify areas to develop.
- Service-oriented to internal and external clients, with demonstrated abilities to find solutions and overcome challenges.
- Team orientation, with excellent interpersonal and communications skills.
- Understanding the concept of green growth and sustainable development challenges in developing and emerging countries is a plus.
- Ability to produce deliverables on time with minimal supervision.
- Fluency in written and spoken English is a must; knowledge of another relevant language is an asset.
- Occasional time/schedule flexibility to interact with colleagues in other time zones (Europe, Africa/HQ in Seoul, Korea).
CORPORATE
- Understand and actively support GGGI’s mission, vision and values.
- Promote an organizational culture of trust, transparency, respect and partnership.
- Excels at problem solving, ask questions and seeks support when needed, shares easily information and knowledge with others both internally as externally.
- Manage emotions and stress positively, builds rapport and resolves conflict easily.
- Strong ability to work independently and/or remotely, while maintaining productivity.
- Excellent English oral and written communication skills; including public speaking.
WORKING CONDITIONS
- The Associate role is an X6KR grade level in GGGI’s national salary scale. Determination of base salary is subject to the candidate’s experience, academic background, and internal equity.
- GGGI provides 15% of base salary towards, a retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
- GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
- The chosen candidate is expected to be based in Seoul, Republic of Korea and will report directly to the CAID Unit Deputy Director of IPSD.
