FINANCE AND ADMINISTRATION ASSOCIATE, SOLOMON ISLANDS
Solomon Islands
JOB DETAIL
FINANCE AND ADMINISTRATION ASSOCIATE, SOLOMON ISLANDS
INTRODUCTION
The Global Green Growth Institute (GGGI) is a treaty-based international, intergovernmental organization dedicated to supporting and promoting strong, inclusive, and sustainable economic growth in developing countries and emerging economies. For more information, please visit the GGGI website.
GGGI began its operations in the Solomon Islands in 2019, focusing on capacity building, renewable energy, inclusive development, and climate change adaptation. GGGI is now implementing the Strengthening Inclusive Adaptation Capacity in Solomon Islands (SIAC-SI) project, which aims to enhance the country’s capacity to adapt to climate change through systematic vulnerability assessments, development and implementation of the National Adaptation Plan (NAP), and resource mobilization.
To ensure smooth and effective project operations, GGGI seeks a qualified and experienced Finance and Administration Associate to join the Solomon Islands team. This position will support the financial and administrative functions of the NAP project while contributing to the successful delivery of other ongoing GGGI initiatives in the country.
PURPOSE
- The Finance and Administration Associate will play a key role in ensuring the efficient financial and administrative management of the SIAC-SI project, supporting day-to-day operations in compliance with GGGI’s financial policies and donor requirements. This role will be responsible for budgeting, accounting, and financial reporting, ensuring that project funds are managed transparently and effectively. Additionally, the position will oversee procurement processes, contracts, and agreements, ensuring compliance with both GGGI and national regulations.
- Beyond financial responsibilities, the Associate will provide administrative support to the project team, including coordinating logistics for meetings, workshops, and missions. The role will also be responsible for maintaining accurate financial records, tracking expenditures, and ensuring the timely submission of financial reports to relevant stakeholders.
- In addition to supporting SIAC-SI, the Finance and Administration Associate will assist with financial and administrative oversight for other GGGI projects in the Solomon Islands, promoting operational efficiency across multiple programs. The role requires a highly organized and detail-oriented professional who can manage competing priorities and ensure seamless project implementation.
- This position reports directly to the Senior Program Officer and works closely with the Regional and HQ Finance and Operations Teams, as well as government counterparts and development partners, to ensure alignment with project objectives and operational standards.
ENGAGEMENT
- Liaise with GGGI’s Regional and HQ Operations Enabling Division (OED) Teams to ensure compliance with organizational policies and procedures.
- Work closely with the Senior Program Officer to ensure that financial and administrative processes align with project objectives.
- Collaborate with government counterparts and stakeholders to ensure smooth implementation of administrative and logistical activities.
- Engage with external service providers, vendors, and contractors to facilitate procurement and logistical arrangements.
- Act as a central administrative resource for multiple GGGI projects, streamlining operations and fostering inter-project collaboration.
DELIVERY
- Prepare, process, and monitor project budgets, ensuring compliance with GGGI’s financial regulations and donor requirements.
- Process invoices, payment requests, and expense claims in a timely and accurate manner.
- Coordinate procurement processes, including tendering, vendor selection, and contract management.
- Maintain an organized filing system for financial and administrative records.
- Provide logistical support for workshops, training sessions, and stakeholder meetings, including booking venues, travel, and accommodation.
- Ensure timely and accurate preparation of financial reports and documentation for internal and external stakeholders.
- Support the preparation and submission of audit requirements.
- Provide financial and administrative support across all GGGI projects in the Solomon Islands, ensuring operational consistency and quality.
REQUIREMENTS
QUALIFICATIONS
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- At least 3-5 years of professional experience in financial and administrative roles, preferably within the development sector or international organizations.
- Knowledge of Solomon Islands financial and administrative regulations is highly desirable.
- Proficiency in Microsoft Office applications, particularly Excel, and familiarity with financial software systems.
- Fluency in English is essential; knowledge of Solomon Islands Pijin is an advantage.
FUNCTIONAL
- Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
- Attention to detail and a commitment to accuracy in financial and administrative work.
- Proven experience in procurement and contract management.
- Excellent communication and interpersonal skills, with the ability to work effectively in a multicultural environment.
CORPORATE
- Understand and actively support GGGI’s mission, vision, and values.
- Promote an organizational culture of trust, transparency, respect, and partnership.
- Excels problem solving, asking questions and seeks support when needed, easily shares information and knowledge with others both internally and externally.
- Manage emotions and stress positively, build rapport and resolve conflict easily.
- Strong ability to work independently and/or remotely, while maintaining productivity.
- Be able to lead where needed and support the Country Representative to make sound decisions.
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