Org. Setting and Reporting

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.

This position is located in the United Nations Department of Safety and Security (UNDSS), Security and Safety Service (SSS), Office of the Chief of Security and Safety Service.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/

Responsibilities

Under the direct supervision of the Administrative Officer, the incumbent is responsible for the Finance and Budget monitoring of the allotments assigned to the Service and to exercise control over expenditure; the preparation of financial implications and cost estimates for the Security and Safety Service portion of the Biennium Budget; facilitates pre and post procurement functions of the service; and relevant administrative functions.

1) FINANCE AND BUDGET
– Responsible for the monitoring and accounting for all recorded expenditures against the correct allotments (salary, overtime and goods and services) for budget purposes in the Service.
– Evaluate and coordinate the status of all recorded expenditures with the Administrative Officer and OiCs of Units.
– Review the overall Budget situation of the Security and Safety Service with the Administrative Officer.
– Monitor expenditures through the status allotments and identify the risks of over- and under-expenditure.
– Review and make adjustments in the obligations, ensuring the availability of funds for future expenditure requirements.
– Maintain statistical data on expenditure per unit, which is used to prepare and provide the expenditure reports and comparative analysis for review by the Chief, Administrative Officer and OiCs of the Service Units
-Establish and maintain all expenditure records pertaining to purchases for Budget purposes such as the Biennial Budget exercise.
– Assist the Administrative Officer in the preparation of Budget estimates and Budget submissions, by reviewing and providing analytical reports on previous expenditure, recommends the allocation of the budget for all units of the Service; and is responsible for the consolidation and presentation of the budget projection and requirements from all the units and forecasting their object classifications, for submission to the Administrative Officer for review and final approval.
– Assists the Administrative Officer in the preparation of Budget performance submissions and with the finalized report, by reviewing and providing analytical reports on current expenditures, consolidating the data with the budget/expenditure projections, providing detailed justification of expenditure incurred at each level as well as justification of all variances, and verifying that all the data is accurate and complete for submission to the Administrative Officer for review and final approval;

2. PROCUREMENT
– Responsible for administering the implementation and maintenance of the procurement process for the various units of the service in UMOJA.
– Liaises with the Executive Office, Procurement Service and Central Accounts for procurement and financial actions.
– Tracks, review, collates, designate code, and pr-encumbers all requisitions for internal approval.
– Responsible for submission of all pre-encumbered requisitions to the Executive Office for final budget review and approval
– Monitors and conducts follow-up on all pending requisitions, for final approval and on all pending procurement actions.
– Verifies and processes related invoices with substantive units ensuring proper certification and inspection; and that charges are in accordance with the terms of the obligation document and contract.
– Reviews all obligations confirming sufficient funds to process payment.

3. ADMINISTRATIVE
– Undertakes research for the Administrative Officer, for comparative analysis.
– Supervise the tracking of recoverable services, i.e., overtime.
– Liaises with Executive Office and Central Accounts for verification, inquiries, clarification, and follow-up.
– Verify that services are recovered.
– Reports status of services recoverable to the Administrative Officer

Competencies

Professionalism: Knowledge of and the ability to apply financial rules, regulations,and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent.

Work Experience

A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required.

Experience using the finance related modules of an Enterprise Resource Planning (ERP) Systems such a UMOJA, SAP or similar system is required.

Experience with the Financial Regulations, Rules and procedures, Procurement Manual and Procedures, within the United Nations Common System and or similar international organization is required.

Experience in the use of databases and reporting tools is desirable (Microsoft Excel, Microsoft PowerBI, ERP BI, and similar).

Languages

English and French are the working languages of the United Nations Secretariat. for the post advertised, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Assessment

Evaluation of qualified candidates may include and assessment exercise which may be followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for these positions. The United Nations Department of Safety and Security (UNDSS) is taking efforts to improve gender parity, including full implementation of the UN-wide, and Departmental Gender Strategies. We are committed to providing an inclusive culture and exciting opportunities for women in the security and operations field.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the “Staff Selection System” and include the compliance review process by a review body described in staff rule 4.15.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.