Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). The post is located in Budget and Financial Management Service (BFMS), United Nations Office at Nairobi (UNON). Under the direct supervision of the Section or Unit Chief, BFMS, UNON, the incumbent is responsible for the following duties:

Responsibilities

BUDGETING: • Provide input to the strategic planning of the organization in line with established frameworks and guidelines. • Review and analyze data with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration. • Provide substantive support and documentation to relevant intergovernmental and interagency bodies in their review of budget proposals and their revisions. • Monitor budget implementation and performance and recommend reallocation of funds as necessary. • Ensure that resources are utilized in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. • Review and make appropriate recommendations with respect to the finalization of budget performance reports including analyzing variances between approved budgets and actual expenditures. • Manage the approved staffing table including approving requests for modification of positions and organizational units as well as requests for recruitment and (re)classifications. • Execute cost recovery in line with established agreements and policies and support on the collection of associated receivables. • Perform certifying functions of financial transactions as per delegation. • Produce periodic and ad hoc reviews and reports and recommendations in relation to the various responsibilities assigned to the Section. ACCOUNTING: • Assist in preparation of financial statements for UNEP, UN-Habitat and for UNON for inclusion in the UN Financial Statements to be audited by the UN Board of Auditors. • Perform the management of trust funds for voluntary contributions and ensure completeness and accuracy for contributions agreements and that they are reported in compliance with relevant accounting standards and UN Financial Regulations and Rules. • Approve and confirm that financial transactions related to grants management are in accordance with the UN Financial Regulations and Rules. • Analyze accounts receivables for contributions agreements, reviews/evaluates balances for accuracy in financial reporting including application of any expected credit losses. • Analyze and provide information needed to respond to internal/external audit queries and observations. • Advise and guide clients agencies concerning the United Nations Financial Regulations and rules and accounting instructions related to grants management. • Review and confirm reconciliations and suspense accounts analysis during the year and at year end. • Participate in the development of accounting policies and standard operation procedures. • Analyze and monitor open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action. • Perform approval functions of financial transactions as per delegation. GENERAL: • Review and analyze various reports and advises management on any operational gaps and make recommendations for corrective action as appropriate. • Respond to queries and review correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders. • Analyze administrative practices and procedures with the aim of identifying possible areas of improvements in order to enhance effectiveness, efficiency and transparency. • Ensure accurate and complete accounting records and transactions; reporting and internal control systems are functioning. • Ensure that all relevant records and audit trails are maintained. • Supervise one or more professional staff, team leaders and/or teams and provide day-day management and supervision, training and guidance to other staff. • Provide support to Unit Chief in planning of unit and team staff work plans, monitor and report performance against the plans. • Knowledge retention and quality assurance focal point for the team. • Performs other related duties as required.

Competencies

PROFESSIONALISM: Knowledge of financial principles and practices related to the management of grants and trust funds. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges and remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates. Provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional qualification from a recognized accountancy body like Association of Chartered Accountants (ACA), Association of Chartered Certified Accountants (ACCA), Certified Public Accountants (CPA), or Chartered Institute of Management Accountants (CIMA) is required. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Supervisory experience with performance management is required. Experience with Enterprise Resource Platform (ERP) systems specifically in the use of Systems, Applications and Products in Data Processing (SAP) ERP is required. Experience with the International Public Sector Accounting Standards (IPSAS) framework is required. Experience in the management of grants, trust funds and voluntary contributions accounting and reporting is required. Two (2) years or more of experience in data analytics or related area with ability to create and customize reports is desired.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of a second official United Nations language is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This is Temporary Job Opening. Appointment against this position is for a duration of 364 days, a limited duration and does not carry any expectancy, legal or otherwise, of renewal. This temporary job opening may be limited to “internal candidates,” in line with staff rule 4.4 and who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.