With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Operational (technical) support Prepare vouchers and send invoice to the National Office finance department to facilitate payment and ensure proper documentation

• Send invoices to the national office finance department in timely manner
• Enter all assigned vouchers to Sun System after appropriate approval with the required supporting documents
• Ensure all supporting documents are aligned with Grant rules as well as WVI policy
• Prepare, review and consolidate regular Grant financial reports
• Project staff labor distribution report (LDR) management
• Ensure staff creates accurate LDR
• Ensure that project staff salary and benefits are calculated accurately and charged according to the LDR

Grant management

• Support to the project manager for financial management monitoring
• Ensure that Donor and World Vision’s Grant policy and requirements are followed
• Ensure screening is done accurately
• Ensure that funding is committed on MyPBAS system.
• Advise to the project team on Grant related issues
• Ensure that costs are eligible and not allow ineligible cost
• Ensure the Grant closure is completed accurately
• Conduct regular discussion on variance analysis and action planning based on the financial report
• Assist the Project Manager and project staff in communicating to Donor in regard to Finance, Project funding when necessary
• Ensure inventory records are tracked accurately

Supply Chain Management

• Ensure all required PR is created
• Ensure annual procurement plan is up to date
• Ensure that tender and procurement process is aligned to WVI policy as well as Donor policy
• Ensure inventory records are tracked accurately
• Ensure that supplier contracts are made without any risk associated
• CAPACITY BUILDING
• Identify knowledge and skills gaps within the project staff and work with line Manager to design training and development sessions as required.
• Assess training needs, facilitate training opportunities and/or conduct training for project staff in accordance with the Grant policies and internal controls.
• Disseminate financial information to the project team and ensure that there is thorough understanding of the current policies and regulations.
•  Ensure all changes in policy is communicated to project team in a clear and timely manner, ensuring compliance.

QUALITY ASSURANCE

• Ensure that financial report is sent on time and be accurate with all relevant explanations
• Ensure that financial documentation and transactions are according to World Vision financial policies and procedures as well as the donor requirement
• Ensure that grant guidelines are aligned to the grant projects
• Maintain a strong control environment in the project by ensuring compliance to WVI financial policies, grant/donor requirements and government regulations.

Close coordination with the National Office’s finance department on timely compliance to World Vision’s Global Center policy, internal audit, and statutory audits

GENERAL

• Assist the line manager in communicating to Donor in regard to Finance, Project funding
• Perform any other tasks assigned by Grant managers
• Contribute to the common goal and aspirations of the WVI Mongolia, be active member of the team
• Ensures staff and partners understand WV safeguarding & anti-corruption policies

Ensures project supports awareness raising for prevention and reporting of child protection incidents occurs across the project area

Applicant Types Accepted:

Local Applicants Only