With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

WORLD VISION INTERNATIONAL – CAMBODIA

JOB DESCRIPTION

1- Key Position Information:

Job Title:

Finance Assistant

Position Reports To:

Finance Officer

Position Location:

Zone

Position Purpose:

This position will provide

• Financial coordination and support for Zonal staff including primary over sight for zonal office budget.
• Support to Finance officer for AP/project on financial management and help the alignment and enhancing of WVI-C financial requirements.

Other Reporting Relationships:

N/A

Grade:

11

Financial Authority

Budget:

N/A

Decision Making Authority:

N/A

2- Position Context/background:

World Vision is one of the world’s leading Christian humanitarian organisations. World Vision’s ministry in Cambodia focuses on improving the lives of the poorest children and their families. We aim to empower our staff and the communities we serve to take part in building a better future for Cambodian children. The communities World Vision works with, called Area Programmes (APs), across Cambodia are normally based on geographical districts within a province. WV works in 39 Area Programme alongside communities.

Finance is a core function, it will provide quality financial services with ethical leadership and business integrity. It should ensure that all financial transactions are compliant to the policies, guidelines and procedures and that we use the resources of partners and donors with transparency stewardship and with effectiveness.

WVI-Cambodia is looking for a Finance Assistant who will handle the financial functions at the “Zonal” office The position will provide stewardship and partnership to fulfil compliance with financial reporting standards, risk and internal control requirements, other regulatory, legal, and organisational requirements.

The position will provide support and guidance to all the staff based in the Zonal office and to the AP finance on cashiering service, produces financial reports, technical support on filling system, and will also help the capacity building to the AP finance.

3- Important Stakeholders & Relationships:

External

Internal

Membership

of Committees / Groups

• Vendors, Contractors
• Beneficiaries, Community people, NGO partner and development agency
• External auditor
• – WV’s banking and cash transfer partners

• All staff in zone, finance for AP and project
• Cross functions support to department (if needed)
• Internal auditor

N/A

4- Key Objectives of Job: The position is accountable for the following:

Accountable for efficiency, effectiveness, and compliance to the financial standards of the zone office. Provide financial support and guidance on financial and accounting transaction for the AP/project. Provide support for the cash and banking functions on daily basis to AP/project/zone. Accountable for finance data record and system for the whole zone (eg: Sun System, Concur). Generate accurate monthly financial report with timely submission. Ensure financial risk management and control systems are established and used effectively to avoid significant financial risk for both, WVI Cambodia projects and partners.

5- Major Responsibilities of Job:

Major Activities

Weight time (%)

Expected End Results

1. Compliance and Reporting

• Daily process financial expenses
• Review all financial data of zone, AP and project before posting into Sun 6.
• Provide technical support and guidance to AP finance assistant on finance administration (eg: filling documentation).
• Review and monitor LDR report and maintain compliance.
• Produce financial report timely and submit to FO/Managers (eg: Aging Report, AP Summary Financial Report, and Combine Core and Log-frame Report).

20%

• Adherence to financial compliance, policy and guideline.
• Verification of all financial documents with accuracy (eg: invoices related payment and receipt, distribution list, account code).
• All report to be submitted with accuracy and without error.
• 100% LDR to be reported accurately on OP system.

2. Cash Management

• Accountable for zone bank management (opening/closing the bank account).
• Handle banking transaction related to AP and project on day-to-day basis.
• Prepare payment voucher (CARD Form) and ensure the payment as per guideline (supplier/vendors).
• Coordinate in opening bank account of new staff.
• Daily monitor cash on hand and cash in bank balances and report to finance officer.
• Consolidate cash request and post to system as per assigned time.
• Handle Cash and Bank Reconciliation and submit to FO/Managers.
• Handle daily petty cash in the Zonal office.
• Prepare the monthly payroll and submit to Finance officer

30%

• Cash balance to be maintained within cash security guideline and score card as “Green”.
• On time cashiering service provide to staff/vendor.
• Monthly cash request is prepared and submitted accurately.
• 100% accuracy on payroll preparation.

3. Budgeting and Planning

• Lead the budget planning for zone office and assist the AP finance on budget management.
• Monitor the zone budget and spending
• Support AP finance to create simple and effective tool for budget monitoring.
• Assist Finance Officer to reconcile PBAS budget commitment and Sun 6 budget.

10%

• Correct the AP budget coding and follow guidelines.
• Underspending to be maintained below 2% and “NO” overspending on Zonal budget.
• PBAS reconciliation to be verified with Support Office commitment and quarterly submitted with accuracy.

4. Financial System

• Provide support to finance officer on training for AP/project staff (Sun 6, GEMs, Log-frame financial report).
• Provide technical support to Zonal staff on GEMs (Concur).
• Handle the financial processes through ProVision.
• Purchase Requisition validation (coding and budget available)

+ Invoice processing: receive, review, and scan the invoice

+ Payment processing: check invoice outstanding report, request &approve urgent/prompt/COD payment and print cheques, sign cheques/approve online transfers, distribute cheques, and document filling

• Reconcile Account Payable (AP) daily/weekly/monthly
• Retention the payment records
• Respond to the supplier inquiries

20%

• Timely support on technical issues to AP finance on all system related requirements.
• 100% compliance to requirement some financial system at zone staff and assist finance assistant at AP/project (eg: AP successfully Concur, Sun System).
• Support procurement team on all purchase integration with ProVision.

5.Partnering

• Assist Finance Officer to conduct financial review and provide recommendation/corrective actions/feedback.
• Support AP finance to understand the partnership finance policies and procedures.
• Assist finance officer in training/workshop of community partner (financial partnering).

10%

• Quarterly review for all NGO partner
• Visit all community partners before project closure.

6. Risk Management & Internal Controls

• Conduct spot check on financial transaction and provide risk assessment.
• Regularly monitor and work with finance team on risk mitigation. Review gap and challenges, propose changes and recommend approaches.
• Monitor and update the progress of audit finding implementation.
• Coordinate and complete internal control self-assessment for the zone.

10%

• Risk assessment to be completed for the zone and action plan submitted within Q1 of every FY.
• Strong monitoring and internal control for the zone to be established.
• Under the guidance of finance officer conduct spot check vendor/community partner verification etc.

6- Work Environment:

• 30% travel to field offices (rural, remote and urban areas).
• Willingness to work beyond office hours during critical deadlines
• Willingness to work in highly demanding and performance based project.

7- Position Requirement:

Required or Preferred

Education

• Bachelor of Business Administration (BBA) (Finance/Accounting).
• CAT, Learning ACCA

Required

Preferred

Knowledge, Skills and Attitudes

• Knowledge of Microsoft Office (MS-Excel, MS-Word and MS-Power Point) and other financial packages.
• Knowledge of accounting system i.e. Sun System 6, GEMs (Concur).

Required

Preferred

Sound technical knowledge in accounting, systems, policies, procedure, financial budgeting, local tax (VAT, Withholding Tax) and donor requirements (Grant).

Required

Planning, Organizing, Analytical, Team Player, Communication and Customer Service Skill.

Required

Ability to communicate in English both verbally and in writing

Required

Experience

Minimum 2 years’ experience in core accounting and finance especially with budget, financial system, grant requirements.

Required

Experience in NGO setup, development organization, charity, school.

Preferred

8- Core Capabilities:

Choose the core capabilities that are critical to the success of the particular job. WV seeks staff to have basic ability in all of the above capabilities. Managers have flexibility to choose the top 4 to 6 required capabilities depending on job.

CORE CAPABILITIES

REQUIRED

Achieving quality results and service

ü

Practicing accountability and integrity

ü

Communicating information effectively

ü

Thinking clearly, deeply and broadly

ü

Understanding the Humanitarian industry

Understanding WV’s mission and operations

Practicing continuous innovation and creativity

Demonstrating Christ-Cantered life and work

Learning for growth and development

ü

Maintaining work/life balance

ü

Building collaborative relationships

ü

Practicing gender & cultural diversity

Influencing individuals & groups

9- World Vision Values: These core values are the fundamental and guiding principles that determine World Vision’s actions. Decide and put the level in right side column.

Enter the Level below

We are Christian

1

We are committed to the poor

1

We value people

2

We are stewards

2

We are partners

1

We are responsive

2

10. Signatures:

Name

Signature

Date

Prepared by:

____________________

_______________

Manager:  

____________________

_______________

Position Holder:

____________________

_______________

Date of Appointment:

_______________

Applicant Types Accepted:

Local Applicants Only