Finance Assistant (PCST) DR 039/2023
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the overall supervision of the Chief, Manila Financial Services, indirect supervision of Financial Analyst and National PCST Officer, and the direct supervision of the PRISM Central Support Team (PCST) Supervisor, the successful candidate will be responsible for project activation in PRISM, master data creation and maintenance, and in providing inputs to optimize the process and the system.
1. Project Activation and Maintenance
- Modify as instructed the data elements in Project Structure (PS), Grants Management (GM) and Funds Management (FM) before release.
- Activate projects in PRISM/SAP and PRIMA.
- review WBS structure in Project System (PS) module.
- create within Grants Management (GM) module of grant and sponsored programs.
- create fund and funded programs within Funds Management (FM) module.
- review project structure and modify as required to ensure that specific Donor reporting.
- requirements will be achieved in close coordination with the respective reviewer from project activation team.
- ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature.
- upon validation and activation of project in PRISM, activate the respective project in PRIMA to send the related notification to all stakeholders.
2. Master Data Creation and Maintenance
- Create new vendor records and update current vendor master records–Staff Vendors, Air– Ticket and Beneficiary Group Accounts.
- Create revenue lines for existing and newly activated in close coordination with project activation team, central accounting support and head of PCST.
- Create, modify, and close projects in PRISM/SAP on a per request basis. Upon endorsement from authorized officials, inform relevant persons and departments.
- Update as required the budget revisions, additional funding and other master data fields including change log.
- Ensure assigned tickets in FinCoorP are handled timely, monitored and follow-up/escalation are adhered consistently.
- Perform other administrative, system and accounting functions as may be required.
3. Perform other related functions that may be assigned by the supervisor.
- University degree in Accounting, Finance, or a related field from an accredited academic institution with two (2) years of relevant professional experience; or,
- Completed High School Degree from an accredited academic institution, with four years of relevant professional experience.
- Experience in the field of Accounting, Finance or Information Systems.
- Knowledge of accounting systems particularly SAP/Oracle and the generally accepted accounting principles and internal controls.
- Computer literacy including proficiency in MS Office applications.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to hrmanila@iom.int no later than 10 July 2023. VN Number and Position Title (DR 039/2023 – Finance Assistant (PCST)) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
