Finance Assistant (RAS) (3 vacancies) DR 036-038/2023
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the direct supervision of RAS Supervisor, and overall supervision of Head of RAS, the successful candidate will be responsible for the review of review, analysis, monitoring and follow-up of open items of specific Mission’s accounts together with open Projects in relation to the Data Cleaning for Business Transformation, to ensure compliance with IOM’s overall accounting regulations, rules, policies and procedures as well as assist in the smooth transition to the new ERP.
1. Project balance review and clean-up
- Review of reconciliation provided by office to close project
- Assist Regional Accounting Focals (RAFs) on the follow-up of the pending adjustments from offices
- Assist RAFs on the analysis of the project status and provide recommendations
- Perform project closing balance adjustments, TECO of projects and update of endorsement details
2. Accounts Review
- Assist RAFs on the review of open items from the following accounts:
- Vendor open items (both staff and third party vendors – account payables, downpayments, prepayments).
- Other Receivables (one time customers and other customer accounts.
- Bank and cash balance reconciliations
- Open items on outgoing and incoming accounts
- VAT Receivables
- Self payers reimbursement in advance (232110)
- Suspense accounts and cost center
- Unposted Assets
- Active Beneficiary Assets
- Open POs and PRs
3. Based on the response received from office, review office feedback to analyze any recommendation on the proper action to be done and identify items that needs escalation to Heads for proper decision.
4. Perform adjustments to be posted by RAS.
5. Prepare summary of files on the status and required actions and coordinate with relevant units.
6. Perform special tasks in relation to BT cleanup where RAS has added role.
7. Provide assistance in the review of Project financial reports as may be assigned.
8. Perform other accounting functions as may be required
- University degree in Finance or Accounting or a related field from an accredited academic institution with two (2) years of relevant professional experience.
- Certified Public Accountant (CPA) or equivalent is an advantage.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls.
- Experience in audit an advantage.
- Experience of Oracle (ERP) is an advantage.
- Knowledge in accounting and financial reporting system of IOM is an advantage.
- Computer literacy including proficiency in MS Office applications.
- Good analytical and problem-solving skills.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to hrmanila@iom.int no later than 10 July 2023. VN Number and Position Title (DR 036-038/2023 – Finance Assistant (RAS)) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
