Finance Assistant (SB3) – UNODC
Maputo, Mozambique
JOB DETAIL
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The post is located in the UNODC Programme Office in Mozambique in Maputo. The incumbent will work under the direct supervision of the Head of Office and the guidance of the Finance Officer in Pretoria.
Duties and Responsibilities
Within assigned authority, the incumbent will be responsible for providing financial and programme administration support to the implementation of the Maputo Roadmap, as well as to supporting POMOZ and ROSAF financial management. She/he will be responsible for the following duties:
1. Budget:
- Provide support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
- Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Assist managers in the elaboration of resource requirements for budget submissions.
- Monitor expenditures and compare with approved budget; prepare adjustments as necessary.
- Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
- Assist in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Monitor integrity of various financial databases.
- Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Assist the Project Coordinator and ROSAF Finance Officer on the development and management of the project and Office budget.
- Co-ordinate with all project staff and ROSAF Finance Officer on related issues during preparation of expenditure reports.
2. Claims:
- Review, analyse and process payments to third-parties, commercial entities and individuals.
3. Asset Management:
- Ensure that the asset register is accurate and up to date.
- Review the asset register and make necessary adjustments as required.
- Carry out annual asset verification.
4. General:
- Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Assist the Finance Officer to draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters.
- Maintain and keep up-to-date files.
- Perform other work-related duties, as assigned.
Work implies frequent interaction with the following:
Budget, Accounting, Finance and Administrative Officers in ROSAF, Vienna and those from Partner Organizations.
Results Expected:
Works with minimal amount of supervision; independently provides accurate reports and timely support to Finance & Budget Officers and/or manager with respect to the development of well-formulated medium-term plan and budget proposals and administration of all facets of approved budget, claims administration and treasury remittances/payments.
Competencies
- Professionalism: Has knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Has knowledge, skills and ability to extract, interpret, analyze and format data across the full range offinance and budget functions, including programme development and database management, claims and treasury operations. Is able to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Required Skills and Experience
Education:
- High school diploma or equivalent is required.
Experience:
- A minimum of five years of experience in finance, budget, accounting, and administrative services in programme management or related areas is required.
- Experience in working with an ERP system is required, and experience in SAP/Umoja is highly desirable.
- Working experience in an international organization or the United Nations system would be highly desirable.
Language:
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Portuguese (both oral and written) is a requirement; knowledge of other UN official languages is an asset.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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