Finance Coordinator

Addis Ababa, Ethiopia
negotiable Expired 1 year ago
This job has expired.

JOB DETAIL

 

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The purpose of the position is to ensure that all financial transaction of the program area will captured in the system; all tax related commitments are settled and ready for future reference. Accordingly, the position holder is responsible for all record keeping, reporting and compliance issues of program / project. The position is for One Year with possibility of extension.

Accountabilities

Control Balance sheet Account 35%

  • Responsible to review plan international Ethiopia’s Bank reconciliation, submit for approval and follow-up of corrective action plan.
  • Review and reconcile receivable account and follow-up of corrective action before month end.
  • Review and reconcile Payable accounts on monthly bases, analyse payable account’s age and advise proper action for overdue payable balance to respective Country office and program Area’s finance Unit.
  • Review all payroll accounts, analyse by age, advise proper action to respective finance unit.
  • Do a continues follow-up of Country Fixed Asset acquisition, register, capitalization and depreciation.

Control Income and expenditure account 25%

  • Review accuracy of plan ETH expenditure account, proper coding of expense GL account to avoid mis-coding of expenditures.
  • Review and reconcile plan ETH income account, advise respective unit for immediate action for mis-coding and erroneous data in the system.
  • Review and reconcile Goods in kind (GIK) account and prepare required information for income recognition process.
  • Collect Gift in Kind (GIK) data from all Program Areas, prepare required journal and submit for posting.

Follow-up of Recurring expenses 20%

  • prepare Plan ETH prepaid account amortization schedule for CO and all program Areas.
  • Ensure all prepaid accounts are amortized timely and charged to proper project and budget lines.
  • Track and follow-up of vendor account with prepaid balance and keep tracking of historical data for prepayments.
  • Prepare non-reversing of recurring expenses accrual on monthly bases, follow-up the reversal of the accrual up on receiving actual expenditure.

Reporting and Program area support (20%)

  • Lead and support program Areas on month end, quarter end and year end account close.
  • Responsible to track prior period account close action plan, follow-up required action plan, advise program Areas for all outstanding task from prior period account close.
  • Consolidate and submit program Areas month end report and submit Finance manager for review.
  • Control cash status of program area, review the spending cash, collect cash projection and submit to Finance manager for monthly Country cash projection.
  • Prepare Cash flow plan between Program Areas and Country office, analyse cash spending, review program area’s cash ledger and communicate any significant spending variance against the standard,
  • Participate on annual financial report preparation.
  • Participate on all Audit facilitation and be a focal person of program Areas finance unit.
  • Travel to Program Areas and sub offices, provide a support, capacity building and replace where the area of a man power shortage.
  • Support emergency response unit up on planned and unplanned request.
  • Any other assignment by line manager when required.

Dealing with Problems:

  • The position requires planned, unplanned travel to program Areas, emergency areas and sub offices to give a support.
  • High level flexibility, performing with a minimum supervision and team working is required.
  • The position requires rapid solution providing, recommending and problem solving for any emergency response and development program implementation challenges as a departmental.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
  • Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Technical expertise, skills and knowledge

Educational Qualification and Experience:

  • A minimum of BA degree in Accounting and Finance, Banking and Finance with a five year of practical experience in the position in similar organization.

Knowledge required:

  • High level of communication both written and oral in English, Amharic and other local language.
  • Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.

Skills required:

  • Grant management and reporting skill.
  • High level facilitation skill.
  • Knowledge in bank correspondence and mode of payments.
  • Supervisory skill.
  • SAP /ERP accounting system.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: Addis Ababa

Type of Role: Finance

Reports to: Finance Manager

Grade: D1

Duration of Contract: One year with possiblity of extension

Closing Date: June 19, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

 

Addis Ababa, Ethiopia

location

This job has expired.