Overall purpose of the role:

Under the supervision of the Finance Team Leader, the Finance Officer provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Officer contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Officer provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities:

Finance and accounting

• Day to day activities in finance department.
• Creating expenses journals, cash advances, import salaries, in DRC Dynamics on time and ensure are of high quality, supporting documents are complete and are in accordance with DRC financial procedures and regulations before uploading into Dynamics.
• Ensure all expenses are fully approved before posting into Dynamics.
• Ensure compliance with DRC procedures and guidelines.
• Assist in implementation of finance policies, procedures and systems.
• Prepare cash transfer request and send to HQ.
• Update the Finance Team Leader on the cash needs required to run Program Activities.
• Create Invoices in Dynamics.
• Closely monitor all financial activities and keep the Finance Manager informed on all situations which might have the potential negative impact on internal controls of financial performance.
• Ensure that the authorized bank signatory list and bank information forms are regularly updated, and photocopies are kept on files.
• Allocate all prepaid transactions on monthly basis.
• Ensure tax and all other statutory payments are made every month before deadline.
• Ensure payments of incentive workers are made on time.
• Record accounts payable and accounts receivables in Dynamics.
• Allocate Intercompany transactions on monthly basis
• Monitor and reconcile balance accounts on Monthly basis and make sure any outstanding balance has a clear justification.
• Prepare and participate in donor verifications and annual audits.
• Ensure all expenses are posted in Dynamics on time.
• Perform monthly bank/ Cash Reconciliation
• Review procurement payment documents, ensure correct budget codes are used and budget availability
• Follow up on all open vendor balances (Employees and suppliers) and make sure they are settled on weekly basis
• Perform monthly ledger Settlements.
• Prepare and participate in donor verifications and audits.
• Prepare Month End Closure File
• Assist the Finance Team Leader in other areas as required.

Experience and technical competencies:

• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

Education:

• Advance Diploma in Accountancy, BBA or equivalent professional qualification

Languages:

• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Key stakeholders: (internal and external)

Internal

• Finance staff
• Program Managers
• Human Resources
• Procurement and Logistics
• Area Manager Tanzania
• Finance Manager
• HOSS Tanzania/Burundi
• Country Director Tanzania/Burundi

External

• Donors
• Local Auditor company in Tanzania
• Local TAX authorities in Tanzania
• NNB Bank